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What is the grant period for the Faculty General Research Grants?
The grant period is from July 1 of the current fiscal year to August 31 of the next fiscal year (1 year and 2 months). Projects that are not completed in this time period may receive a one year extension. To request an extension please ask your department financial staff to include your project on its list of projects that need an extension. Your department should provide one list all of the projects that need an extension, including account numbers, name of grant holder, and amount of time needed for an extension, by the second week of August.
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I have already received a one-year extension on my research grant. Can I ask for another extension?
Your department may request additional time using the same list that is referenced above, and indicate your reason for the project delay on the list. These requests will be reviewed by the Academic Senate office and the Chair of the Faculty Grants Committee. Your department will be notified of the outcome of that review by email. Funding for projects that are still incomplete at the end of the second extension will be transferred back to the Academic Senate.
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What grant funding options are available for faculty from the Academic Senate?
The Academic Senate office has two programs for research funding: The Individual Faculty Research Grant Program for Senate faculty only, and the Pearl Chase Grants for local community development, conservation, or historic preservation research. The Pearl Chase grants are available to Academic Senate faculty and researchers in the professional researcher title series. Information on these two programs can be found on the Academic Senate web site. The Academic Senate also has a travel grant program for assistance with travel to conferences to present a paper. Applications for the travel grants are submitted on-line through the Academic Senate mySenate web site.
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Do you have any suggestions for other sources of funding that I can apply to for research funding?
The UCSB Office of Research has a number of databases that you can search for research funding opportunities:
The Interdisciplinary Humanities Center on the UCSB campus also has grant programs: Their website is:
See also the grants website for the UCOP Office of Research:
Click on the "Universitywide Funding Opportunities" option.
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I missed the deadline to submit a research grant proposal. Can I submit a late proposal?
Exceptions can not be made to the research grant program policy, which is that late proposals can not be accepted. The deadline is posted almost a year in advance, giving faculty enough time for proposal preparation. The awards are made on a competitive basis and not all proposals are funded. In fairness to the applicants, we can’t allow additional time for the application process.
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Can I submit a retroactive funding request by the deadline for expenses that I have already incurred?
The committee will not consider requests for funds to cover expenses retroactively. Project proposals need to be for new research efforts that will be undertaken during the grant period in order to be considered for funding.
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What can I include in my proposal budget?
Project costs that will be considered for funding include hourly research assistants at less than 25% time, project-specific supplies, materials, and travel for field or archival research purposes. Routine software needs should be met by departments; however, specialized software will be considered if it can be justified within the context of the research. Meal allowance is paid at $25.00 per day, and hotel costs are paid only if supported by receipts. Funding assistance for hosting local research conferences may also be requested, although these will be given low priority for funding.
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What types of costs can NOT be charged to Academic Senate research grants?
Funds for computers and computer hardware are considered only in exceptional circumstances, and when a critical research need is documented. Funds will not be provided for a personal computer if its sole use is for preparation of a manuscript. Grant funds may NOT be used for student tuition and fees, faculty salaries, costs for reprints, purchase of books or periodicals, general office supplies, monthly telephone service, and research assistants working over 24% time.
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Can research grant funds be used to pay a post doctoral researcher? A visiting professor?
No, these titles can not be paid on the Senate research grants. The research grant policy states that faculty salary can not be paid for by the grant funds.
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What titles can be paid on the grants?
Funding can be requested for graduate student assistance at 24% time or less. Requests for salary for professional services will be reviewed during the proposal review process and may be considered if the service can’t be provided by a student research assistant. Examples of professional services that might be considered for funding are specialized film editing for a creative research project and language translation of archival resources.
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Can the cost of a graduate student’s travel for the purpose of giving a research paper on the results of the research project be included in a faculty research grant budget?
No, this is not a cost that is covered by the faculty travel grants. Travel costs related to a faculty member doing archival or field research will be considered. Costs related to field assistance (i.e. geology or anthropology field activities) will be considered for student research assistants.
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Can research assistants be paid over 24% time?
No, the grants are not intended to fully support graduate student researchers. It is expected that faculty will leverage the Senate grants and apply for extramural funding for additional support once they have some preliminary research results. Fees and gship can not be charged to Academic Senate grants. If a grad student works at UCSB for more than 24% time (all appointments combined) or 140 hours or more in a quarter during the fall, winter, or spring quarters, then it is required that they have their fees and gship paid, and those costs must be paid from the same funding source that pays for their wages. The Senate grants are relatively small, and the grad fees and gship usually amount to more than the grants are given for. A grad student can be hired up to 100% during the summer if not enrolled in a course (no fees and gship are paid in the summer). Info on the Grad Division policy on payment of fees and gship can be found at: http://omni.ucsb.edu/connect/spo/forms/salary_scales/2003_Tuit_Fee_Schedule.pdf
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When research assistants are no longer graduate students can they still work on a project and be paid on a Senate research grant?
When a research assistant becomes an academic in his/her own right and it is in his/her interest to get his/her name on publications, they can participate in the project but they can not charge the project.
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Can I ask for funds for subventions?
The cost of publishing subventions is specifically not covered by the grants, with the exception of subventions that are required by foreign publishers. The committee will consider assisting with the fees that are required by foreign publishers as the number of publishers for works in a foreign language is limited, and are routinely required by almost all foreign publishers.
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Can staff log in to a faculty member’s Senate account to view his or her grant history?
No, the individual grant history for Academic Senate members is available to individual faculty only with their use of their UCSB Net ID and password. Academic Senate faculty use the Senate web site to conduct Senate business so the site is password protected. We are not set up to maintain a site for staff access.
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