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University of California Santa Barbara

CHAPTER III: ORGANIZATION

Section 1: Officers and the Executive Office

15. Chair

  1. Term.

    The Chair shall serve a term of two years, beginning on the first of September following election. (Am 24 May 84)
  2. Duties.

    The Chair:
    1. maintains effective coordination between the Division and the administration, the Division and its committees, and between Divisional committees. He/she may participate in a non-voting capacity in the deliberations of any committee of the Division unless the matter under consideration is not to be reported directly to the Division. He/she may refer matters to committees of the Division.
    2. submits an annual budget request to the Chancellor to support the work of the Santa Barbara Division and controls all expenditures from any appropriation granted for such a purpose.
    3. presides over all meetings of the Santa Barbara Division, its Faculty Legislature, and the Executive Council.
    4. supervises the Executive Office and presents an annual report to the Division on the work of this Office and on any matters of common concern.
    5. determines initially whether proposed legislation is solely of Divisional concern. Such decisions may be appealed to the Division [See Senate Bylaw 311C].
    6. serves as ex officio member of the Senate Assembly and the UCSB Foundation Committee, as member of the Academic Council, and as Chair of the Divisional Faculty Legislature and the Executive Council. (Am 30 May 02)

20. Vice Chair/Secretary

Up to two Vice Chairs may be appointed by the Committee on Committees after consultation with the Divisional Chair, one of whom shall be appointed as Vice Chair/Secretary. In the case of appointment of more than one Vice Chair, the Committee on Committees, after consultation with Divisional Chair, shall designate which Vice Chair shall act as Chair in times of the Chair's disability in accordance with Divisional Bylaw 20.B3, and also as Secretary. These designations, as well as any other of the Chair's duties which have been delegated to a specific Vice Chair in accordance with Divisional Bylaws 20.B3 and 20.B2, should be reported to the members of the Division.

  1. Term.

    A Vice Chair/Secretary or Vice Chair shall serve from the date of his/her appointment to the following August 31.
  2. Duties.

    The Vice Chair/Secretary or Vice Chair:
    1. assumes such duties of the Chair as the latter may delegate.
    2. represents the Chair at meetings, including those of the Senate Assembly, whenever the Chair has conflicting obligations.
    3. acts as Chair in times of the Chair's disability.
    4. determines membership of the Division, as provided by Bylaw 5A. (Am 22 Oct 92; Am 30 May 02)

25. Parliamentarian

The Parliamentarian is appointed by the Committee on Committees in consultation with the Divisional Chair, and is a member of the Committee on Rules, Jurisdiction and Elections. (Am 30 May 02)

30. Executive Office

  1. Organization.

    The Executive Office is under the supervision of the Divisional Chair and includes such administrative and clerical employees as serve the Division and its committees.
  2. Duties.

    The Executive Office:
    1. maintains a depository of all records of the Santa Barbara Division.
    2. provides administrative and clerical services required by the officers and committees of the Division.
    3. maintains complete files of minutes, reports, and agenda of all Divisional committees and of other Senate agencies.
    4. maintains a record of the current membership of the Division, the current Senate committee service of each member of the Division, and current roster of all committees of the Senate.
  3. Inspection of Records.

    All records of the Executive Office, except those concerning matters not to be reported directly to the Division and for good cause held confidential, are open for inspection by any member of the Division.

Section 2: General Provisions for Committee and Faculties

35. Committees

  1. Councils and Committees of the Division.

    The following agencies are designated Councils and Committees of the Santa Barbara Division: standing and special councils and committees of the Division, the Faculty of each college or school, the Divisional Faculty Legislature, and the Divisional Representation in the Senate Assembly. (Am 30 May 02)
  2. Responsibility to Parent Agency.

    Each council/committee is responsible to the agency establishing it and is obligated to report its actions to that agency. Chairs of Executive Committees of Faculties [See Divisional Legislative Ruling D1.93.A, Appendix II; Appendix I, Bylaws of Faculties of the Santa Barbara Division: Bylaws of the Faculty of the College of Creative Studies, section 2(4); Bylaws of the Faculty of the College of Engineering, section 2(5); Bylaws of the College of Letters and Science, section 2(4); Bylaws of the Graduate School of Education, section 2(4); and Bylaws of the Donald Bren School of Environmental Science and Management, section 2(5)] and the chairs of other Divisional committees are instructed to provide the Executive Office with copies of current agenda, minutes, and reports pertaining to the work of their committees. When a committee makes recommendations and gives advice to the President, the Chancellor, or other administrative officer, it shall report its recommendations to the establishing agency where such report is consistent with the original charge to the committee and serves the best interests of the University and the Santa Barbara campus. If a committee desires advice or approval of an action, it may consult the agency that established it. [See Senate Bylaw 40C]
  3. Authority to Report.

    Councils and committees of the Division normally report to the Faculty Legislature, but they may report concurrently to the Senate Assembly. A Divisional council or committee may report to any other Divisional or Senate council or committee. Each such council/committee shall explain its procedures and policies at the request of the Division, its Faculty Legislature, or the Senate Assembly. [Senate Bylaw 40B]
  4. Right to a Hearing.

    In accordance with the Standing Orders of The Regents each member of the Division has the privilege of a hearing by the appropriate council(s) or committee(s) of the Division on any matter relating to personal, departmental, or University welfare. In the interpretation of this provision the Committee on Privilege and Tenure shall determine its own jurisdiction subject to the Bylaws of the Academic Senate. The jurisdiction of other councils or committees shall be determined by the Committee on Rules, Jurisdiction and Elections, subject to appeal to the Faculty Legislature. (Am 30 May 02)
  5. Selection of Committees.

    Unless otherwise specified, the Divisional Committee on Committees shall select the chair, vice chair, and members of all standing and special councils and committees of the Division, and the faculty representative to the Executive Committee of the Legislative Council of the Associated Students.
  6. Composition of Committees.

    Each member of a council or committee of the Division must be a member of the Division. Except as otherwise provided in these Bylaws, councils and committees may be constituted of any combination of ex officio, elected, or appointed members. Ex officio members may not vote but otherwise exercise the same powers as other members, unless limitations are imposed when the committee is established. Non-Senate academic representatives may be appointed by the Committee on Committees and student representatives may be appointed by the Associated Students and the Graduate Students Association, as indicated in the Bylaws governing each council and committee. Representatives may not vote, but they, as well as ex officio members, may have their opinions recorded separately in the record of the meetings. Members of systemwide committees are normally appointed as members of the corresponding divisional committees. If any member of a systemwide committee has not been appointed as a regular member of the corresponding divisional committee, he or she shall automatically be appointed as an ex officio member. [See Senate Legislative Ruling U12.75, Appendix II] (Am 30 May 02; Am 23 Oct 03)
  7. Term of Members of Standing Councils, Committees, and Faculties.

    Unless otherwise specified, each member serves from September 1 through August 31 of the following year, or from the date of appointment in the case of a replacement.
  8. Tenure of Special and Ad Hoc Committees.

    The tenure of a special or an ad hoc committee extends until the committee has been discharged by the agency that established it.
  9. Consultants to Committees.

    A committee may co-opt ad hoc non-voting consultants; however, the appointment of consultants in matters referred to the committee by the President, the Chancellor, or other administrative officer is subject to his/her approval. [See Senate Legislative Ruling U12.75, Appendix II]
  10. Due Process by Councils and Committees Considering Petitions of Students.

    In order to ensure due process, a committee to which a student petition is referred [See Bylaw 185.A8] shall provide a fair proceeding for the student as determined by the Chair of the Division. [See Divisional Regulation 25, and Appendix V for procedures dealing with student appeals] (En 14 Apr 77; Am 22 Apr 99)
  11. Conflict of Interest.

    Members of divisional councils, committees, sub-committees, and work groups (hereafter all referred to as “committee”) must be aware that professional judgments made in committee work may be compromised or may appear to be compromised by a conflict of interest. Any member of a committee who thinks they have a conflict of interest must inform the Chair (or the Vice-Chair if there is a potential conflict of interest on the part of the Chair) thereof. Any member of a committee who thinks another member has a conflict of interest should inform the Chair (or Vice-Chair) thereof. The Chair (or Vice-Chair) then discusses the issue with the member with the potential conflict. The member with the potential conflict may choose to limit their participation up to and including full recusal. Any party may consult the Divisional Chair (or Vice-Chair) for advice. In the absence of agreement between the member and the Chair (or Vice-Chair) on the appropriate actions, the Chair (or Vice-Chair) shall inform the Divisional Chair (or Vice-Chair), who shall make the final determination as to what actions are appropriate. (En 7 Jun 18)

40. Faculties [See Bylaws of Faculties, Appendix I]

  1. Powers and Duties.

    1. The government and supervision of each college and school at Santa Barbara is vested in the Faculty concerned, except that undergraduate programs and all graduate study and higher degrees shall be administered in accordance with the rules and coordinating powers of the Undergraduate and Graduate Councils. [See Bylaws 75D and 115D] (Am 30 May 02)
    2. A Faculty may delegate portions of its authority to its committees or executive officers. [See Senate Bylaw 50D and Divisional Legislative Ruling D1.93.A, Appendix II; for more on Faculty Executive Committees, see Appendix I, Bylaws of Faculties Responsible to the Divisional Academic Senate: Bylaws of the Faculty of the College of Creative Studies, section 2(4); Bylaws of the Faculty of the College of Engineering, section 2(5); Bylaws of the College of Letters and Science, section 2(4); Bylaws of the Graduate School of Education, section 2(4); and Bylaws of the Bren School of Environmental Science and Management, section 2(4)] (Am 22 Apr 99)
    3. In individual cases of minor curricular adjustments a Faculty may approve petitions of students to graduate under suspension of Divisional or Senate Regulations.
    4. Final responsibility for approving on behalf of the Santa Barbara Division the award of degrees, certificates, and honors at Graduation rests with the Faculty concerned, or with the Graduate Council in the case of higher degrees. This duty may be delegated to a committee or administrative officer. The list of persons approved for degrees or credentials is filed with the Vice Chair/Secretary of the Division by the Registrar.
    5. In the exercise of its jurisdiction over scholastically disqualified undergraduate students, a Faculty may suspend the regulations regarding dismissal, or specify conditions for such suspension, and may permit students dismissed under these regulations to return to the University.
    6. Agencies and administrative officers empowered by a Faculty to exercise its authority to administer or suspend regulations regarding graduation and scholastic disqualification shall report periodically to the Faculty concerning the discharge of their responsibility.
  2. Membership.

    The membership of each Faculty is determined by the Bylaws of the Division, and includes the following persons only:
    1. The President of the University,
    2. The Chancellor at Santa Barbara,
    3. The chief administrative officer of the college or school,
    4. All members of the Division who are members of departments assigned to the college or school,
    5. Such other members of the Senate as are specified in the Bylaws of the Division. [See Senate Bylaw 45]
  3. Voting Eligibility.

    Only voting members of the Senate are eligible to vote in the Faculties of which they are members. [See Senate Bylaw 45; Senate Legislative Ruling U12.75, Appendix II]
  4. Organization of Faculties.

    Subject to the supervisory and coordinating powers of the Divisional Committee on Rules, Jurisdiction and Elections, and to the provisions of Divisional and Senate legislation, each Faculty may organize, select its officers and committees, and adopt procedural legislation. The Dean of the college or school is an ex officio member of the Executive Committee of the Faculty [See Divisional Legislative Ruling D1.93.A, Appendix II; Appendix I, Bylaws of Faculties Responsible to the Divisional Academic Senate: Bylaws of the Faculty of the College of Creative Studies, section 2(4); Bylaws of the Faculty of the College of Engineering, section 2(5); Bylaws of the College of Letters and Science, section 2(4); and Bylaws of the Graduate School of Education, section 2(4)], but he/she is not eligible to serve as Chair of the Faculty or of the Executive Committee. The Chair of the Faculty and members of the Executive Committee shall be selected by the Faculty. [See Senate Bylaw 50C]
  5. Recommendations by Faculties.

    Except as provided in Bylaw 10B, each Faculty may present to the Faculty Legislature recommendations and proposed modifications of Divisional legislation. The Faculty Legislature or the Divisional Chair may from time to time impose specific duties on a Faculty. [See Senate Bylaw 50D] (Am 11 Feb 71)

Section 3: Standing Councils and Committees

45. Faculty Legislature

  1. Purpose.

    The Faculty Legislature acts for the Division in all Senate matters; it is the only body that may vote on legislation.
  2. Membership.

    The Faculty Legislature consists of:
    1. The following ex officio members: the Divisional Vice Chair/Secretary, the Parliamentarian, the Chancellor, and the members of the Executive Council. Ex officio members have no voting privilege.
    2. The Divisional Chair, who is chair of the Faculty Legislature and the elected Divisional Representatives to the Assembly as at-large members.
    3. Members elected by Constituencies: The Senate members of each Department and Program shall constitute a duly established committee of the Santa Barbara Division solely to provide a Constituency from which representatives to the Faculty Legislature are elected. All Senate members shall be represented by a Constituency, and are entitled to nominate, vote, and serve as representatives for their Constituency. The election procedure shall be determined by each Constituency and shall be overseen by the chair (or delegate) of the Department/Program; the right of any member to require a secret ballot shall be respected.

      Representatives to the Faculty Legislature shall be apportioned to each Constituency on the basis of one representative for every 20 Full Time Equivalent (FTE) Senate members. All Senate members, including emeriti/ae, are included in the apportionment number, excepting those emeriti/ae who have notified the Senate office that they do not wish to be included.

      The Constituency of each College or School lacking a Department shall have a minimum of one representative to the Faculty Legislature.

      Constituencies of smaller Departments and Programs that do not numerically qualify for representation by the above formulation shall be entitled to one representative every second year.

      Reapportionment shall be examined by the Committee on Rules, Jurisdiction and Elections periodically (at least every three years), or on call by any Senate member.

      Should a Constituency be unable to fill a representative vacancy for any reason, the Committee on Committees shall appoint a member from the same Area [See 45C].

      No time limit is established for length of service as a Constituency representative.

      At the start of every academic year, each member shall select an alternate legislator (alternate) who agrees to attend Faculty Legislature meetings and act on behalf of the member when the member is unable to attend a meeting. The member shall report the name of the alternate to the Executive Director of the Senate upon selection every year. The alternate must be a Senate member from the same constituency as the member. If a member cannot attend a Faculty Legislature meeting, he or she shall inform both the alternate and the Executive Director of the Senate. Alternates have the same rights in the Faculty Legislature as regular members. (Am 3 Nov 05)
    4. Representatives as follows:
      1. Seven representatives from non-Senate academic appointees (with greater than 50% appointments) who have been elected at large;
      2. The President, Vice President for Academic Affairs, and one other designated officer of the Graduate Students Association;
      3. The President, two Vice Presidents, and one other designated member of the Associated Students Legislative Council.
  3. Campus Areas.

    Four Campus Areas are defined as:
    • Area I, Professions (Education [all departments], Engineering [all departments], Military Science, School of Environmental Science and Management)
    • Area II, Fine Arts and Humanities (Art, Classics, Dramatic Art & Dance, East Asian Languages, English, Film Studies, French & Italian, Germanic, Slavic & Semitic Studies, History, History of Art and Architecture, Linguistics/ESL, Music, Philosophy, Religious Studies, Spanish & Portuguese, Writing Program)
    • Area III, Social Sciences (Anthropology, Asian American Studies, Black Studies, Chicano Studies, Communication, Economics, Exercise and Sport Studies, Political Science, Sociology, Women's Studies)
    • Area IV, Sciences (Biochemistry & Molecular Biology, Biological Sciences [Ecology, Evolution & Marine Biology, and Molecular, Cellular & Developmental Biology], Chemistry & Biochemistry, Environmental Studies, Geography, Earth Science, Mathematics, Physics, Psychology, Speech & Hearing Sciences, Statistics & Applied Probability)
  4. Quorum.

    A quorum shall be 20 members, including at least 18 Constituency representatives [See 45B3].
  5. Duties.

    Except as otherwise provided in these Bylaws, the Faculty Legislature acts finally for the Division on all matters requiring action by the Division. At its discretion, the Faculty Legislature may refer any such matters to a meeting of the Division for consideration. In carrying out its work, the Faculty Legislature may adopt such rules or procedures as deemed necessary and consonant with the Bylaws of the Senate and the Division.
  6. Meetings.

    The Faculty Legislature meets at least four times during the academic year on a schedule to be announced at the beginning of the academic year by the Chair of the Division. Special meetings may be called by the Chair of the Division and must be called on the written request of ten voting members of the Division. Scheduled meetings may be canceled by the Chair for lack of business. Emergency meetings may be called in accordance with Divisional Bylaw 170B and C. The order of business at all meetings is governed by Divisional Bylaw 180. Agenda and minutes conform to Divisional Bylaw 185. For due notice see Divisional Bylaw 170C. (Am 22 Apr 99)
  7. Privilege of the Floor.

    Members of the Division who are not Legislators and the Representatives have the privilege of the floor. Members of the Division may make motions but not second them or vote.
  8. Ballot Referral.

    At the request of 25 members of the Division, submitted in writing to the Divisional Secretary within five days after the circulation of the minutes of a Faculty Legislature meeting, any action of the Faculty Legislature shall be submitted to a ballot. If 50 members of the Division so request, as provided above, the Faculty Legislature action shall remain without force until confirmed by a ballot of the Division. The results of any such referendum are conclusive, and the matter may not be reconsidered during the same academic year unless reconsideration is authorized by another referendum. [See Divisional Legislative Ruling D4.72, Appendix II] (En 11 Feb 71; ratified by mail ballot 10 Mar 71; Am Feb 98; Am 22 Apr 99; Am 30 May 02; Am 31 Oct 02)

50. The Executive Council

  1. Purpose.

    To ensure optimal conditions for the conduct of Senate work; identify and consider issues requiring Senate deliberation; and to act for the Division in certain circumstances.
  2. Membership.

    The Divisional Chair and Vice Chair/Secretary, who are also Chair and Vice Chair of the Executive Council; the chairs of the Councils and the Committees on Senate Effectiveness, and Diversity and Equity, and the three Divisional Representatives to the Assembly. The quorum for the Executive Council is five (5) members.
  3. Duties.

    The Council:
    1. regulates and oversees the work of standing committees of the Senate; requests committees of the Senate to investigate and report to the Executive Council or to the Faculty Legislature on any matter within the Senate’s jurisdiction; refers items to the appropriate councils and committees, including petitions of students.
    2. approves the agenda for Faculty Legislature meetings.
    3. except as provided in Divisional Bylaw 105B 5, acts on appeals of decisions of councils and committees when those decisions are made on behalf of the Division.
    4. acts for the Division on any matter except legislation when the Faculty Legislature is unable to meet within 30 days of a council or committee action requiring approval by the Faculty Legislature. All such actions are subject to ratification at the next Faculty Legislature meeting, and may be appealed to the Faculty Legislature.
    5. approves operating procedures of the various committees and councils of the Senate.
    6. receives and acts on reports from the Committee on Senate Effectiveness.
    7. annually, makes nominations for open positions of Divisional Representatives to the Assembly. (En 30 May 02)

55. Divisional Representatives to the Senate Assembly

  1. Divisional Representatives are elected by the Division in accordance with Senate Bylaw 105.A.4. More nominations than there are vacancies are made annually by the nomination principals: the Executive Council and the Committee on Committees. No ex officio member of the Assembly may be a Representative. [See Senate Bylaw 105A2]
  2. Alternate Representatives are appointed by the Divisional Chair in consultation with the Committee on Committees to serve when the elected representatives cannot attend. (Am 3 Nov 05)
  3. Duties.

    1. Divisional Representatives to the Assembly represent the Division in all Assembly business and report to the Faculty Legislature regarding the work of the Senate Assembly. (Am 30 May 02)
    2. Divisional Representatives are also members of the Executive Council and voting members of the Faculty Legislature. [See Divisional Bylaw 50B and 45B2, respectively] (Am 3 Nov 05)

60. Council on Faculty Welfare, Academic Freedom, and Awards

  1. Purpose.

    To study and make recommendations on any matter of faculty or broader campus community welfare and academic freedom, and to reward excellence in research and teaching.
  2. Membership.

    Members are selected to ensure appropriate representation of the campus’ diversity of faculty and emeriti/ae, with representation based on the apportionment of the Faculty Legislature as much as possible. The Council consists of at least ten (10) Academic Senate members, two (2) of whom are emeriti/ae. The Council Chair and Vice Chair are appointed by the Committee on Committees from among the members. In addition, there is one non-Senate academic, one undergraduate and one graduate student representative, appointed by the Committee on Committees, Associated Students, and the Graduate Student Association, respectively. One member is appointed each to the University Committee on Faculty Welfare and University Committee on Academic Freedom by the Committee on Committees. The Chair is a member of the Executive Council.
  3. Organization.

    The Council on Faculty Welfare, Academic Freedom, and Awards consists of three standing subcommittees and any number of ad hoc committees. The Council Chair, in consultation with the membership, shall appoint any number of individuals or ad hoc committees in response to Administrative or joint Administrative/Senate Committee needs, and within the Council’s purview, e.g., the Parking and Transportation Committee. In so doing, the Chair may consult with the Committee on Committees. Individuals may be appointed from the general Senate membership as necessary. Members so appointed report to the Council. Membership of the standing committees is selected by the chair. The Chairs of the standing committees are appointed from the Council members by the Council Chair in consultation with the Council Vice Chair. The Council and its standing committees may invite consultants and guests to meetings as deemed appropriate. The standing committees are as follows:

    1. Executive Committee, consisting of the Council Chair, Vice Chair, the subcommittee chairs, and systemwide committee representatives, if different;
    2. Committee on Academic Freedom, composed of a Chair and four (4) Council members;
    3. Committee on Emeriti/ae and Retirement, consisting of a Chair, who is emeritus/a, and three (3) members, one of whom is also emeritus/a.

    In addition there shall be at least two ad hoc committees dealing with awards:

    1. The Committee on Faculty Research Lecturer, consisting of at least three past recipients of the award and one Council member, to recommend annually the recipient of the Research Lectureship;
    2. The Committee on Distinguished Teaching, consisting of seven members, two of which are past recipients of the award and one Council member, to recommend annually the recipients of the Distinguished Faculty Teaching Awards.
  4. The Council Vice Chair will coordinate the administration of the award programs. (Am 22 Apr 04)

  5. Duties.

    The Council:
    1. advises the Division on matters concerned with faculty welfare, including economic, health and safety issues, matters that affect the conditions of employment, and changes to the retirement system; consults administrative officers as appropriate.
    2. initiates studies or makes recommendations with respect to any conditions within or without the Division which may affect academic freedom.
    3. oversees maintenance of current, centralized demographic records of all emeriti/ae members of the Division.
    4. maintains communication with emeriti/ae to ascertain and make known to the Division and the Administration their interests and needs, and facilitates continued contribution to the University by emeriti/ae.
    5. formulates for the Division a position on cultural and educational ties to the greater community; advises the Senate on matters relating to the intellectual links between the campus and the surrounding community; provides a Senate response to matters of campus community functions not otherwise in the purview of existing Senate committees.
    6. promotes research excellence and teaching effectiveness in coordination with the Council on Research and Instructional Resources. Determines major campus awards, such as the annual Research Lectureship and Distinguished Teaching awards, the latter as approved by the Faculty Legislature in April 1976 and amended in January 1999. (En 30 May 02)

65. Council on Research and Instructional Resources

  1. Purpose.

    To promote an optimal research and educational environment, to manage Senate resources and provide advice in a manner that fosters quality and diversity of research and instructional programs.
  2. Membership.

    Members are selected to ensure appropriate representation of the diversity of research, the apportionment within the faculty legislature, and instructional efforts at Santa Barbara. The Council consists of at least eighteen (18) Senate members. In addition, there is one non-Senate academic representative appointed by the Committee on Committees from each group as follows: lecturers, professional researchers, and librarians. There is one graduate and one undergraduate student representative, appointed by the Graduate Student Association and Associated Students, respectively. Additional student representatives may be appointed to the standing committees. The Council Chair and Vice Chairs are appointed by the Committee on Committees. One member is appointed each to the Universitywide Committees on Research Policy, on Academic Computing and Communications, and on Library and Scholarly Communication. The Chair is a member of the Executive Council.
  3. Organization.

    The Council on Research and Instructional Resources consists of five standing committees, and any number of ad hoc committees. In addition, the Council Chair, in consultation with the membership, shall appoint any number of individuals or ad hoc committees in response to Administrative or joint Administrative/Senate Committee needs, and within the Council’s purview. In so doing, the Chair may consult with the Committee on Committees. Individuals may be appointed from the general Senate membership as necessary. Members so appointed report to the Council. Membership of the standing committees is selected by the Chair. The Chairs of the standing committees are appointed from the Council members by the Council Chair in consultation with the Council Vice Chair. The Council and its standing committees may invite consultants and guests to meetings as deemed appropriate. The standing committees are as follows:
    1. Executive Committee, consisting of the Council Chair, Vice Chair, the subcommittee chairs, and the representatives to systemwide committees, if different;
    2. Committee on Research Policy and Procedures consisting of a Chair and at least five (5) Council members; the Vice Chancellor of Research serves ex-officio;
    3. Committee on Library, Information and Instructional Resources consisting of a Chair and at least five (5) Council members; the University Librarian and Director of Instructional Development serve ex-officio;
    4. Committee on Information Technology, consisting of a Chair and at least five (5) Council members, two of whom are appointed members of the UCSB Information Technology Council; the Chief Information Officer serves ex-officio;
    5. Committee on Faculty Research Grants, co‐chaired by the Council Chair and Vice Chair, and consisting of all Council members and a small number of additional Senate members to be appointed by the Committee on Committees at the request of the co‐chairs. (Am 22 Apr 04; Am 22 Sept 19)
  4. Duties.

    The Council:
    1. formulates a Senate position on all matters pertaining to research, teaching, and information technology in the Division;
    2. determines policy pertaining to research funds allocated to the Council; administers and allocates its funds according to established policy; determines recipients of faculty research grants and recommends the recipients of major instructional improvement/assessment grants;
    3. advises the Chancellor and informs the Division of budgetary need for support of research and research travel and of the development, budgetary needs and management of instruction and information technology for instruction and research in the Division;
    4. makes recommendations on the regularly scheduled reviews of organized research units; reviews and makes recommendations on proposals regarding organized research units;
    5. acts for the Division in all matters of Library policy and administration and advises the Chancellor and the Division accordingly; reviews and makes recommendations concerning the print, electronic, space and growth needs of the Library; participates in administrative reviews of the Library and formulates recommendations to the Chancellor, the Division and the Council on Planning and Budget as appropriate;
    6. participates in reviews of units administering computing and instructional resources and makes recommendations accordingly; maintains liaison with the Office of Information Technology;
    7. maintains liaison with the Universitywide Committees on Information Technology and Telecommunications Policy, Library, and Research Policy; coordinates with the Council on Planning and Budget where annual budgetary and resource allocation issues are concerned. (En 30 May 02; Am 22 Sept 19)

70. Council on Planning and Budget

  1. Purpose.

    To initiate, coordinate and implement academic planning that promotes the quality and diversity of the academic experience; provide advice on the campus budget, capital planning and allocations of resources and space.
  2. Membership.

    Members are selected to ensure appropriate representation from all colleges and schools, with representation based on the apportionment of the Faculty Legislature as much as possible. The Council consists of at least sixteen (16) Senate members with vote, appointed by the Committee on Committees. In addition, there is one undergraduate and one graduate student representative appointed by the Associated Students and the Graduate Student Association, respectively. Additional student representatives may be appointed to the standing committees. The Chair and Vice Chair are designated by the Committee on Committees. One member shall be appointed to the Universitywide Committee on Planning and Budget by the Committee on Committees. The Chair is a member of the Executive Council.
  3. Organization.

    The Council on Planning and Budget consists of four standing committees and any number of ad hoc committees. The Council Chair, in consultation with the membership, shall appoint any number of individuals or ad hoc committees in response to Administrative or joint Administrative/Senate Committee needs, and within the Council’s purview, e.g., the Design Review Committee. In so doing, the Chair may consult with the Committee on Committees. Individuals may be appointed from the general Senate membership as necessary. Members so appointed report to the Council. Membership of the standing committees is selected by the Chair. The Chairs of the standing committees are appointed from the Council members by the Council Chair in consultation with the Council Vice Chair. The Council and its standing committees may invite consultants and guests to meetings as deemed appropriate. The standing committees are as follows:
    1. Executive Committee, consisting of the Council Chair, Vice Chair, the Chairs of the standing subcommittees, and the Universitywide Committee on Planning and Budget representative, if different;
    2. Committee on Capital and Space Planning, consisting of a Chair and four (4) members of the Council plus three (3) members appointed to the Design Review Committee;
    3. Committee on Academic Planning and Resource Allocation, consisting of a Chair and four (4) Council members. The Associate Vice Chancellor of Budget and Planning serves ex officio;
    4. Committee on Development & Community Relations, comprises a Chair and four (4) Council members. (Am 22 Apr 04)
  4. Duties.

    The Council:
    1. in consultation with the Chancellor, initiates, coordinates and implements academic planning, taking into consideration the results of programmatic reviews and maintaining liaison with the Undergraduate and Graduate Councils.
    2. confers with and advises the Chancellor and the Division on policy regarding physical planning, budget, and resource allocation, both on an annual and long range basis.
    3. advises the Chancellor and the Senate Chair on the budgetary process and annual resource allocations to the various campus units. In deliberations concerning academic resource allocation the Council has responsibility to ensure appropriate consideration of campus diversity policies and to ensure compliance with approved campus academic plans.
    4. acts for the Division in the reviews of administrative units at UCSB as directed by the Executive Council.
    5. articulates a Senate position on campus space-use, ensuring appropriate design for instructional purposes, and evaluates building projects at their proposal, planning, and building stages; considers the impacts of administrative proposals and recommendations that may significantly affect the quality of the campus environment; recommends a campus 5-year plan for capital projects.
    6. works with the administration to ensure that development procedures and policies address academic goals and needs; provides advice on all acquisitions and expenditures of funds that have academic implications.
    7. articulates a Senate position regarding Development fundraising, with particular regard to the acquisition and expenditure of funds that have academic implications, either direct or indirect.
    8. advises the Chancellor and the Division on off-campus land-purchase/use and the planning thereof. (En 30 May 02)

75. Graduate Council

  1. Purpose.

    To set standards for and policy on graduate education; to ensure the viability and quality of graduate programs, and to provide advice and consent on all matters of policy, planning, programs, and practice that impact the quality and diversity of UCSB’s graduate students and their educational experience.
  2. Membership.

    Members are selected to ensure appropriate representation of the graduate curricula offered by departments, colleges, schools and interdepartmental programs at Santa Barbara, with representation based on the apportionment of the Faculty Legislature as much as possible. The Council consists of fifteen (15) Senate members with vote, appointed by the Committee on Committees. The Dean of the Graduate Division serves ex officio. In addition there is one graduate student representative appointed by the Graduate Student Association. Additional graduate student representatives may be appointed to the standing committees. The Chair and Vice Chair are designated by the Committee on Committees. One member is appointed to the Coordinating Committee on Graduate Affairs by the Committee on Committees. The Chair is a member of the Executive Council.
  3. Organization.

    The Graduate Council consists of four standing committees, and any number of ad hoc committees. In addition, the Council Chair, in consultation with the membership, can appoint any number of individuals or ad hoc committees in response to Administrative or joint Administrative/Senate Committee needs, and within the Council’s purview. In so doing, the Chair may consult with the Committee on Committees. Individuals may be appointed from the general Senate membership as necessary. Members so appointed report to the Council. Membership of the standing committees is selected from the Council members by the Council Chair. The Chairs of the standing committees are appointed by the Committee on Committees in consultation with the Council Chair and Vice Chair. The Council and the subcommittees may invite consultants and guests to meetings as deemed appropriate. The subcommittees are as follows:
    1. Executive Committee, consisting of the Council Chair, Vice Chair, Chairs of the standing subcommittees and the Coordinating Committee on Graduate Affairs Representative, if different;
    2. Committee on Program Review, consisting of a Chair and five (5) Council members;
    3. Committee on Graduate Funding and Fellowships, consisting of a chair and four (4) Council members;
    4. Student Affairs Committee, consisting of a Chair, two (2) Council members and one graduate student representative. The Vice Chancellor for Student Affairs serves ex officio. (Am 22 Apr 04)
  4. Duties.

    The Council:
    1. makes policy for graduate education at UCSB and discharges duties in accordance with the stipulations of Senate Bylaw 330.
    2. makes recommendations to the Senate Coordinating Committee on Graduate Affairs, subject to approval by the Santa Barbara Faculty Legislature, concerning new programs for existing higher degrees and the establishment of new higher degrees.
    3. except as in 110.D2, authorizes, supervises and regulates all graduate courses and graduate programs of instruction except such courses and programs as have been exempted by action of the Regents. In discharging this duty the Council shall maintain liaison with the Undergraduate Council.
    4. periodically reviews and evaluates all graduate programs of study in coordination with the Undergraduate Council and the Program Review Panel.* In addition to working with the Program Review Panel process, the Council has authority to conduct special or unusual reviews of any aspect of graduate programs or training. If the Graduate Council judges after a review of a graduate program that it should be discontinued, it initiates proposals to that effect, according to established procedures.
    5. approves, on behalf of the Division, the award of higher degrees, authorizing such minor suspensions of the regulations as are advisable.
    6. develops a Senate position on the allocation of Graduate Division graduate student support funds and recommends the award of all fellowships and graduate scholarships and prizes. Annually, determines the Outstanding Teaching Assistant Award.
    7. advises the Council on Planning and Budget on budgetary issues related to graduate education, and the Council on Research and Instructional Resources on research, Library, technical and instructional needs for graduate education.
    8. considers any graduate student policy issue or relevant aspect of student affairs insofar as these have educational implications or may affect the academic quality of the institution; advises the Graduate Division and the Chancellor on any such issue. In carrying out this function, the Council shall coordinate with the Undergraduate Council.
    9. consistent with Senate Bylaws 20 and 330C, the Graduate Council may delegate to the Dean of the Graduate Division routine administrative decisions related to the regulations and policies of the Graduate Council and other matters to its committees or executive officers [See Divisional Regulation 250A]. The Graduate Council will monitor and review these delegated decisions on an annual basis, and revise its delegation guidelines accordingly. (Am 22 Apr 99; Am 2 Nov 00)

*The Graduate Council delegates to the program Review Panel the conduct of regular, periodic program reviews. The original delegation is recorded in a memorandum, dated March 5, 1982, from Vice Chancellor Robert Michaelson, and is included as Appendix VI in this Manual. The guidelines for the conduct of reviews are approved by both the Graduate Council and the Administration. The delegation and guidelines are subject to review by the Graduate Council. (Am 30 May 02)

80. Undergraduate Council

  1. Purpose.

    To set standards for and policy on undergraduate education and to provide advice and consent on all matters of policy, planning, and practice that impact the quality of undergraduate programs and undergraduate students’ educational experiences at UCSB.
  2. Membership.

    Members are selected to ensure broad representation of the academic departments, colleges, professional schools and inter-departmental programs that offer undergraduate curricula. The Council consists of at least twelve (12) Senate members with vote, appointed by the Committee on Committees. In addition, there is one non-Senate academic representative with the title of Lecturer, appointed by the Committee on Committees, and one undergraduate and one graduate student representative, appointed by the Associated Students and the Graduate Student Association, respectively. The Council Chair and Vice Chair are designated by the Committee on Committees. One member is appointed to the Universitywide Committee on Educational Policy by the Committee on Committees. The Chair is a member of the Executive Council.
  3. Organization.

    The Council Chair, in consultation with the membership, shall appoint any number of individuals or ad hoc committees in response to Administrative or joint Administrative/ Senate committee needs. In so doing, the Chair may consult with the Committee on Committees. Individuals may be appointed from the general Senate membership as necessary. Members so appointed report to the Council. The Council may invite consultants and guests to meetings as deemed appropriate. (Am 22 Apr 04)
  4. Duties.

    The Council:
    1. in consultation with the Committee on Courses and General Education, Committee on Admissions, Enrollment and Relations with Schools, Faculty Executive Committees, and sometimes the entire Faculty, makes policy for undergraduate education at UCSB, including Off Campus Studies and the Washington Center, and advises the Chancellor and the Division on all matters pertaining to undergraduate education.
    2. recommends to the Faculty Legislature undergraduate programs leading to existing and new degrees; may suspend or withdraw approval of undergraduate curricula subject to appeal to the Faculty Legislature; authorizes, supervises and regulates all departmental undergraduate academic programs of instruction; promotes and encourages academic enrichment, including educational diversity and innovation; acts for the Division in the approval or discontinuation of undergraduate minors. In discharging these duties, the Undergraduate Council shall maintain liaison with the Committee on Admissions, Enrollment and Relations with Schools, Committee on Courses and General Education, Graduate Council, the Faculty Executive Committees, and UCSB Extension.
    3. promotes excellence in teaching and instruction and recommends policy on instructional resources to the Council on Research and Instructional Resources.
    4. periodically reviews and evaluates all undergraduate programs of study, including general education, in coordination with the Graduate Council and the Program Review Panel.* In addition to working with the Program Review Panel process, the Council has authority to conduct special or unusual reviews of any aspect of undergraduate programs or training. If the Council judges after a review of a program that it should be modified or discontinued, it initiates proposals to that effect, according to established procedures.
    5. sets standards for honors, reviews campus honors programs, and recommends procedures for awards of undergraduate scholarships and unallocated prizes; recommends to the Chancellor the award of undergraduate scholarships and unallocated prizes according to the terms of donors and Senate policy; provides general supervision over the award of prizes.
    6. considers any student policy issue or relevant aspect of student affairs insofar as these have educational implications or may affect the academic quality of the institution. Council considers these with the purpose of advising student affairs officers and formulating recommendations to the Faculty Legislature or the Associated Students’ Senate (the former if involving faculty, the latter if involving students).
    7. advises the Council on Planning and Budget on budgetary issues related to undergraduate education.
    8. consistent with Senate Bylaw 20 and Senate Bylaw 330 (C), the Undergraduate Council may delegate to Executive Committees and administrators routine administrative decisions related to the regulations and policies that fall within its purview [see Divisional Regulation 250A]. The Undergraduate Council will monitor and review these delegated decisions on a regular basis, and revise its delegation guidelines accordingly. (En 30 May 02; Am 10 May 07; Am 17 Oct 2013)

*The Undergraduate Council delegates to the Program Review Panel the conduct of regular periodic program reviews. The guidelines for the conduct of programmatic reviews are approved by the Undergraduate Council and the Administration. The delegation and guidelines are subject to review by the Undergraduate Council.

85. Committee on Academic Personnel

  1. Purpose.

    To equitably evaluate and report recommendations on proposed academic personnel actions.
  2. Membership.

    This committee consists of at least eight members, including a chair and vice chair. One Committee member is appointed to the University Committee on Academic Personnel by the Committee on Committees.
  3. Duties.

    The Committee:
    1. makes recommendations to the Chancellor on behalf of the Santa Barbara Division regarding academic appointments, changes in and within rank, salaries, and related support funds.
    2. maintains liaison with the Council on Planning and Budget.
    3. makes an annual report which shall include the extent to which its recommendations in each of its areas of responsibility have been accepted by the University administration. (Am 30 May 02)

87. Committee on Admissions, Enrollment and Relations with Schools

  1. Purpose.

    To set standards and criteria for undergraduate admissions and monitor campus efforts to recruit and enroll an excellent and diverse undergraduate student body.
  2. Membership.

    Members are selected to ensure broad representation of the academic departments and colleges that offer undergraduate curricula. The Committee consists of at least eight (8) Senate members with vote, appointed by the Committee on Committees. The Director of Admissions serves ex officio. One undergraduate student representative is appointed by the Associated Students. The Committee on Committees designates the chair and appoints one member to the Board of Admissions and Relations with Schools. The Committee may invite consultants and guests to meetings as deemed appropriate.
  3. Organization.

    The Committee on Admissions, Enrollment, and Relations with Schools (CAERS) is a standing committee with one subcommittee, the Athletic-Admissions Review Committee. The Chair of CAERS, in consultation with the membership, shall appoint any number of individuals or ad hoc committees in response to Administrative or joint Administrative/Senate Committee needs, and within the Committee’s purview. In so doing, the Chair may consult with the Committee on Committees. Individuals may be appointed from the general Senate membership as necessary. Members so appointed report to the Committee. The subcommittee is as follows:

    Athletic-Admissions Review Committee (AARC), consisting of at least three (3) Senate members with vote, appointed by the Committee on Committees. At least one member of the AARC shall be chosen from the CAERS membership, and will serve as chair. The Director of Admissions and the Chancellor’s Faculty Athletics Representative serve ex-officio.
  4. Duties.

    The Committee:
    1. ensures compliance with UC admissions policy, develops campus admissions policy and determines criteria for undergraduate admissions.
    2. advises the Division and the administration regarding policy and practices related to admissions, access, enrollment, and relations with schools.
    3. requests the development of and analyzes institutional data needed to fully inform decisions.
    4. maintains liaison with the Board of Admissions and Relations with Schools and the Campus Enrollment Committee.
    5. supervises the Athletic-Admissions Review Committee.

(En 17 Oct 13; Am 9 Jan 20)

90. Committee on Committees

  1. Purpose.

    To appropriately staff Senate councils and committees, and to recommend individuals or slates for other committees as requested.
  2. Membership.

    The committee consists of seven elected members; the chair is a member and is chosen by the committee. Each member is elected for a two-year term and may not be re-elected immediately. The members are elected based on the following academic areas:
    • College of Letters & Science Mathematical, Life, and Physical Sciences Division and Donald Bren School of Environmental Science and Management: 2 members
    • College of Letters & Science Social Sciences Division and Gevirtz Graduate School of Education: 2 members
    • College of Letters & Science Humanities and Fine Arts Division and College of Creative Studies: 2 members
    • College of Engineering: 1 member

    Each academic area elects its own representatives on the committee. Either three members or four members are elected each year, on an alternating basis. The chair is a member of the Universitywide Committee on Committees. (Am 2 Jun 05)

  3. Duties.

    The Committee:
    1. appoints the chair, vice chair, and all appointed members of each standing and special council and committee of the Division and the faculty representative to the Executive Committee of the Legislative Council of the Associated Students. At the request of councils and committees, appoints members of ad hoc committees. Chairs of councils’ standing committees shall be appointed in consultation with the respective council chair. Except as otherwise specified in Divisional legislation, this committee, at the request of the committee concerned, determines the number of members appointed to each standing committee of the Division; however, standing committees may be abolished only by amendment of the Divisional Bylaws. To facilitate exchange of information, due consideration shall be given to selecting one member of the Faculty Legislature when assignments are made to major standing committees and special committees. (Am 10 Oct 85)
    2. appoints replacements for officers of the Division, Divisional Representatives in the Assembly of the Senate, and members of the Committee on Committees in case of inability to complete the prescribed term of service. [See also Senate Legislative Ruling U4.71, Appendix II, and Divisional Bylaw 195F]
    3. appoints replacements to other standing and special councils/committees of the Division upon receipt of resignation or whenever the Committee on Committees determines that vacancies exist.
    4. publishes a proposed slate of annual Divisional committee appointments prior to publication of the final slate. The annual slate of appointments shall be published sufficiently early to enable the Senate Committee on Committees to determine Universitywide appointments for the succeeding academic year.
    5. appoints divisional faculty members to fill vacancies in universitywide committees as requested by the Universitywide Committee on Committees.
    6. appoints for deceased members of the Division, and for such other persons as the Chancellor may designate, an ad hoc committee to prepare a suitable memorial for inclusion in the records of the Division.
    7. nominates committees to confer with the Chancellor at his/her request regarding the appointment of local administrative officers.
    8. fills vacancies which arise by default among elected officers and elected committees of a Faculty.
    9. confers with the Chancellor whenever and on such matters as the committee deems appropriate.
    10. names a slate of three Senate members from which the Chair of the Division will appoint an alternate for any Divisional Representative who, for any reason, is unable to attend a meeting of the Senate Assembly. [See Senate Legislative Ruling U4.71, Appendix II]
    11. appoints, for a Committee on Committees or Divisional officer vacancy when no nomination has been received for that vacancy in a regular election. Person(s) so appointed serve for the entire term. (Am 1 Jun 00)
    12. annually, makes nominations for open positions of Divisional Representative(s) to the Assembly.
    13. strives to achieve balance and fair representation of faculty constituencies when making appointments to councils and committees. The Committee shall consider balance among colleges, schools, and among divisions within the College of letters and Science in making appointments, and shall be guided by the Areas defined in Divisional Bylaw 45 C. (Am 30 May 02)

92. Committee on Courses and General Education

  1. Purpose.

    To authorize, supervise, and regulate all undergraduate courses and monitor the General Education Program.
  2. Membership.

    Members are selected to ensure broad representation of the academic departments and colleges that offer undergraduate curricula. The Committee consists of at least eight (8) Senate members with vote and one non-Senate academic representative with the title of Lecturer, all appointed by the Committee on Committees. The Chair is also designated by the Committee on Committees. There is one undergraduate and one graduate student representative, appointed by the Associated Students and the Graduate Student Association, respectively.
  3. Duties.

    The Committee:
    1. exercises final approval authority over establishment, modification, and discontinuation of all undergraduate courses, including Extension courses that may be considered for credit toward undergraduate degrees (X1-X199 and XSB).
    2. may suspend or withdraw approval of undergraduate courses subject to appeal to the Faculty Legislature.
    3. monitors the UCSB General Education Program and makes recommendations to the Undergraduate Council regarding policy on general education.
    4. exercises sole approval authority over General Education course proposals.
    5. acts on proposals for the appointment of graduate students to teach upper-division undergraduate courses.
    6. in consultation with the respective cognate department, acts on proposals to hire instructors of Extension courses that may be considered for credit toward undergraduate degrees (X1-X199 and XSB).
    7. acts on faculty requests for changes to the Final Examination Schedule published in the quarterly Schedule of Classes.
    8. maintains liaison with the Undergraduate Council, the Faculty Executive Committees, UCSB Extension, and the Committee on Admissions, Enrollment and Relations with Schools regarding overall policy matters related to undergraduate education. (En 30 Jan 14)

95. Committee on Diversity and Equity

  1. Purpose.

    To work towards attaining the campus goals of diversity and equity and actively pursue the goals of affirmative action.
  2. Membership.

    The Committee consists of a Chair and at least five (5) members appointed by the Committee on Committees. The Director of Equal Opportunity and the Director of Title IX & Sexual Harassment Policy Compliance serve as ex-officio members. In addition, there is one non-Senate academic representative, one undergraduate student, and one graduate student representative, appointed by the Committee on Committees, the Associated Students, and the Graduate Students Association, respectively. One Committee member is appointed to the Universitywide Committee on Affirmative Action and Diversity by the Committee on Committees. The Chair is a member of the Executive Council.
  3. Duties.

    The Committee promotes campus diversity and equity, ensuring the equal treatment of women, ethnic minorities, individuals of diverse sexual orientations, individuals with disabilities, and other members of the campus community. In meeting this charge, the committee may:
    1. initiate studies on campus diversity and equity, using data collected from all campus sources.
    2. formulate and disseminate recommendations on any matter influencing campus diversity and equity.
    3. address matters involving the hiring, employment, educational, and social circumstances of faculty, staff, and students. (En 8 Apr 76; Am 2 Jun 94) (En 30 May 02; Am 2 Jun 16)

100. Committee on International Education

  1. Purpose.

    To provide advice and consent on all matters of international education and exchange, including practice that impacts exchange students and scholars.
  2. Membership.

    This committee consists of a Chair and seven members appointed by the Committee on Committees. The Associate Vice Chancellor of Academic Programs serves ex officio. In addition, the Committee has one undergraduate student and one graduate student representative appointed by the Associated Students and the Graduate Students Association, respectively. One member is appointed to the Universitywide Committee on International Education. A representative to UCIE who is not a regular member of the committee shall serve as ex officio member. (Am 22 Apr 99)
  3. Duties.

    The Committee:
    1. advises the Division and the Chancellor on matters concerning:
      1. any international research and/or education program in which UCSB students and/or faculty participate.
      2. the participation of UCSB faculty and/or students in international exchange programs.
      3. the status and welfare of international students and scholars on the UCSB campus.
      4. initiates policy recommendation regarding international education programs and the status and welfare of international students and scholars at UCSB, including policies that will better serve to integrate international education into UCSB academic programs.
    2. acts for the Division with respect to the review of the administrative offices and the appointments of administrators of the various entities offering international programs.
    3. acts for the Division in the review and recommendation for proposed international exchange agreements. If undergraduate or graduate students are involved, the Committee’s decisions are informed by the Undergraduate and Graduate Councils, respectively.

    In carrying out its duties the Committee consults with the Director of the Office of International Students and Scholars, the Director of the Education Abroad Program, other Senate councils and committees, and others the Committee deems appropriate.

(En 30 May 02; Am 10 May 07)

105. Faculty Code of Conduct Charges Officer

  1. Appointment.

    The Charges Officer shall be appointed by the Committee on Committees for a period of one year, renewable. An alternate shall be similarly appointed, to address any complaint for which the Charges Officer is unavailable for any reason, including recusal based on potential conflict of interest. A Charges Advisory Committee to the Charges Officer shall be appointed each year by the Committee on Committees, consisting of three members. (Am 22 Apr 99, Am 1 Jun 06)
  2. Duties.

    The duties of the Charges Officer are to hear informal complaints of violation of the Faculty Code of Conduct on the part of Senate members, to undertake an informal resolution of the complaint if appropriate, and to refer complainants to other appropriate campus persons or agencies, as indicated in Appendix IV of the Manual of the Santa Barbara Division. With respect to formal complaints with potential merit, the Charges Officer shall refer the complaints to an Ad Hoc Charges Committee, which would then proceed as described in Appendix IV of the Divisional Manual. In cases where the Charges Officer believes that a formal complaint lacks merit (and the complainant disagrees) the Charges Officer shall refer the complaint to the Charges Advisory Committee, whose duty it is to evaluate the merits of the case and to recommend whether or not the complaint should be forwarded to an Ad Hoc Charges Committee for further investigation, consonant with Appendix IV of the Divisional Manual.

(En 5 May 88, Am 1 June 06) [see, also, Senate Legislative Ruling U3.93.A-B, Appendix II]

110. Committee on Privilege and Tenure

  1. Purpose.

    To consider grievance cases, disciplinary cases and early termination cases. When called for, the Committee will conduct hearings to determine fair and equitable outcomes on matters before it.
  2. Membership.

    This committee has at least five members appointed by the Committee on Committees.
  3. Duties.

    The committee has jurisdiction over all matters affecting the privileges or the tenure of members of the Division at Santa Barbara and shall conduct hearings in individual cases. In all instances, the person whose case is being considered shall be permitted to select an advisor of his/her own choice to act as counsel, and must be accorded an opportunity to be heard in his/her own defense before a decision is rendered. [See Senate Bylaws 334-337; or Divisional Bylaws 210-225; for interpretation of term of appointment of certain personnel, see Senate Legislative Ruling U3.67.A, Appendix II]

115. Committee on Rules, Jurisdiction and Elections

  1. Purpose.

    To clarify and interpret Senate legislation and Divisional procedures.
  2. Membership.

    This committee consists of at least three members, appointed by the Committee on Committees, including the Parliamentarian. (Am 22 Apr 99)
  3. Duties.

    The Committee:
    1. exercises formal supervision over all modifications in Divisional legislation proposed by other committees or by members of the Division prior to action by the Faculty Legislature and over all Senate elections.
    2. publishes and edits the Manual of the Santa Barbara Division of the Academic Senate when necessary under the guidance of the Universitywide Committee on Rules and Jurisdiction. [See Senate Bylaw 205B]
    3. makes editorial and conforming non-substantive changes in Divisional legislation.
    4. advises the Faculty Legislature, its officers, committees, and Faculty in all matters of organization, jurisdiction, and interpretation of legislation of the Division and its agencies.
    5. adjudicates any appeal instituted by five members of the Division against an action of a Divisional committee (other than the Committee on Privilege and Tenure in the exercise of its adjudicative functions) alleged to be contrary to the Code of the Academic Senate. In such an action, the findings of the Committee on Rules and Jurisdiction must be reported to the Faculty Legislature after both sides have been heard orally or in writing.
    6. issues legislative rules interpreting the Manual of the Academic Senate upon the request of a member of the Division, such rulings to have the status of legislation until modified by legislative or Regental action. Rulings of the Committee in these matters must be published in the Call for the first regular Faculty Legislature meeting next following the Committee's decision, and all rulings of the Committee on Rules and Jurisdiction not superseded by Faculty Legislature action, shall appear in Appendix II of the Divisional Manual. [See Divisional Legislative Ruling D1.93.A, paragraph 5, Appendix II] (Am 30 May 02)

120. Committee on Senate Effectiveness

  1. Purpose.

    To review and improve the overall effectiveness of the Senate in achieving its goals of campus academic excellence and diversity.
  2. Membership.

    The Committee consists of a Chair and at least five (5) members. The members and Chair are appointed by the Committee on Committees in consultation with the Divisional Chair. The Committee Chair is a member of the Executive Council.
  3. Duties.

    The Committee:
    1. develops, validates and applies short and long-term criteria of Senate effectiveness in improving campus academic excellence and diversity.
    2. reviews and assesses annual reports from all Senate councils and standing committees according to these criteria.
    3. reviews how the Senate addresses current issues, especially those that impact multiple councils and committees (e.g., the transition of summer sessions to a regular quarter).
    4. yearly examines the structure, function, and coordination of the various Senate councils and committees in those areas where Senate effectiveness and efficiency might be improved.
    5. periodically institutes a full review of the overall staffing, structure, functions, and coordination of the Senate councils and committees.
    6. provides suggestions for improved Senate effectiveness to the Executive Council. (En 30 May 02)

Section 4. Faculties

125. Faculty of the College of Creative Studies

  1. Membership.

    This Faculty consists of:
    1. those members of the Senate specified in Divisional Bylaw 40B.
    2. all Senate members holding salaried or affiliated appointments in the College.
    3. any additional Senate members elected by the Executive Committee.
  2. Duties.

    To govern the College of Creative Studies in accordance with the provisions of Divisional Bylaw 40A. (Am 25 Oct 01; 27 May 04; 09 Mar 17)

130. Faculty of the College of Engineering

[See Bylaws of the Faculty of the College of Engineering, Appendix I, especially Section 2(5), regarding the Engineering Faculty Executive Committee]

  1. Membership.

    This Faculty includes:
    1. those members of the Senate specified in Divisional Bylaw B.
    2. a representative from each of the Engineering schools or colleges in the University may be named at the discretion of the Dean of the College of Engineering at Santa Barbara.
    3. the chair, or his/her delegated representative, from the Departments of Chemistry and Biochemistry, Mathematics, and Physics.
    4. representatives as specified below to be appointed biennially by the Chancellor at Santa Barbara in consultation with the chief administrative officer of the college or school concerned and the Dean of the College of Engineering:
      1. Two members of the Academic Senate at Santa Barbara from each of the areas: Humanities, Natural Sciences not otherwise represented, and Social Sciences.
      2. Two members of the Academic Senate from each school at Santa Barbara.
  2. Duties.

    To govern the College of Engineering subject to the provisions of Divisional Bylaw 40A.

135. Faculty of the College of Letters and Science

[See Bylaws of the Faculty of the College of Letters and Science, Appendix I, especially Section 2(4), regarding the Letters and Science Faculty Executive Committee]

  1. Membership.

    This Faculty includes:
    1. those members of the Senate specified in Divisional Bylaw 40B.
    2. the Chief Librarian at Santa Barbara.
    3. members of the Division who offer general education courses in the College curriculum.
    4. two members each from all other Divisional Faculties chosen annually by the Faculty concerned.
  2. Duties.

    1. To govern the College of Letters and Science;
    2. To administer the program of general education required of all candidates for the degrees of Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and Bachelor of Music, subject to the authority of the Divisional Committee on General Education;
    3. To collaborate with the other Faculties concerned in developing the programs of general education required for the Bachelor degrees offered in other colleges and schools.

140. Faculty of the Donald Bren School of Environmental Science and Management

[See Bylaws of the Faculty of the Bren School of Environmental Science and Management, Appendix I Section 2(4)]

  1. Membership.

    This faculty includes:
    1. those members of the Senate specified in Bylaw 40B.
    2. all Senate members holding an appointment greater than 0% in the Bren School.
    3. the Chair or delegated representative of the Departments of Ecology, Evolution, and Marine Biology, Economics, Environmental Studies, Chemistry and Biochemistry, Geography, Geological Sciences, and the Department of Mechanical and Environmental Engineering.
  2. Duties.

    To govern the Bren School of Environmental Science and Management subject to the provisions of Bylaw A. (En 22 Apr 99)

145. Faculty of the Graduate School of Education

  1. Membership.

    This Faculty includes:
    1. those members of the Senate specified in Divisional Bylaw 40B.
    2. members of the Division from departments other than Education whose teaching assignment during the current academic year includes courses primarily designed for credential candidates, to be appointed by the department chair concerned in consultation with the Dean of the Graduate School of Education and with the approval of the Executive Committee of the Faculty.
    3. at the discretion of the chair of the Faculty, non-voting affiliated instructors and directors may be invited to meetings of the Faculty.
  2. Duties.

    To govern the Gevirtz Graduate School of Education subject to the provisions of Bylaw 40A. (Am 23 Oct 03)