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University of California Santa Barbara

Section 1: Officers and the Executive Office

15. Chair

  1. Term.

    The Chair shall serve a term of two years, beginning on the first of September following election. (Am 24 May 84)
  2. Duties.

    The Chair:
    1. maintains effective coordination between the Division and the administration, the Division and its committees, and between Divisional committees. He/she may participate in a non-voting capacity in the deliberations of any committee of the Division unless the matter under consideration is not to be reported directly to the Division. He/she may refer matters to committees of the Division.
    2. submits an annual budget request to the Chancellor to support the work of the Santa Barbara Division and controls all expenditures from any appropriation granted for such a purpose.
    3. presides over all meetings of the Santa Barbara Division, its Faculty Legislature, and the Executive Council.
    4. supervises the Executive Office and presents an annual report to the Division on the work of this Office and on any matters of common concern.
    5. determines initially whether proposed legislation is solely of Divisional concern. Such decisions may be appealed to the Division [See Senate Bylaw 311C].
    6. serves as ex officio member of the Senate Assembly and the UCSB Foundation Committee, as member of the Academic Council, and as Chair of the Divisional Faculty Legislature and the Executive Council. (Am 30 May 02)

20. Vice Chair/Secretary

Up to two Vice Chairs may be appointed by the Committee on Committees after consultation with the Divisional Chair, one of whom shall be appointed as Vice Chair/Secretary. In the case of appointment of more than one Vice Chair, the Committee on Committees, after consultation with Divisional Chair, shall designate which Vice Chair shall act as Chair in times of the Chair's disability in accordance with Divisional Bylaw 20.B3, and also as Secretary. These designations, as well as any other of the Chair's duties which have been delegated to a specific Vice Chair in accordance with Divisional Bylaws 20.B3 and 20.B2, should be reported to the members of the Division.

  1. Term.

    A Vice Chair/Secretary or Vice Chair shall serve from the date of his/her appointment to the following August 31.
  2. Duties.

    The Vice Chair/Secretary or Vice Chair:
    1. assumes such duties of the Chair as the latter may delegate.
    2. represents the Chair at meetings, including those of the Senate Assembly, whenever the Chair has conflicting obligations.
    3. acts as Chair in times of the Chair's disability.
    4. determines membership of the Division, as provided by Bylaw 5A. (Am 22 Oct 92; Am 30 May 02)

25. Parliamentarian

The Parliamentarian is appointed by the Committee on Committees in consultation with the Divisional Chair, and is a member of the Committee on Rules, Jurisdiction and Elections. (Am 30 May 02)

30. Executive Office

  1. Organization.

    The Executive Office is under the supervision of the Divisional Chair and includes such administrative and clerical employees as serve the Division and its committees.
  2. Duties.

    The Executive Office:
    1. maintains a depository of all records of the Santa Barbara Division.
    2. provides administrative and clerical services required by the officers and committees of the Division.
    3. maintains complete files of minutes, reports, and agenda of all Divisional committees and of other Senate agencies.
    4. maintains a record of the current membership of the Division, the current Senate committee service of each member of the Division, and current roster of all committees of the Senate.
  3. Inspection of Records.

    All records of the Executive Office, except those concerning matters not to be reported directly to the Division and for good cause held confidential, are open for inspection by any member of the Division.