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University of California Santa Barbara

35. Committees

  1. Councils and Committees of the Division.

    The following agencies are designated Councils and Committees of the Santa Barbara Division: standing and special councils and committees of the Division, the Faculty of each college or school, the Divisional Faculty Legislature, and the Divisional Representation in the Senate Assembly. (Am 30 May 02)
  2. Responsibility to Parent Agency.

    Each council/committee is responsible to the agency establishing it and is obligated to report its actions to that agency. Chairs of Executive Committees of Faculties [See Divisional Legislative Ruling D1.93.A, Appendix II; Appendix I, Bylaws of Faculties of the Santa Barbara Division: Bylaws of the Faculty of the College of Creative Studies, section 2(4); Bylaws of the Faculty of the College of Engineering, section 2(5); Bylaws of the College of Letters and Science, section 2(4); Bylaws of the Graduate School of Education, section 2(4); and Bylaws of the Donald Bren School of Environmental Science and Management, section 2(5)] and the chairs of other Divisional committees are instructed to provide the Executive Office with copies of current agenda, minutes, and reports pertaining to the work of their committees. When a committee makes recommendations and gives advice to the President, the Chancellor, or other administrative officer, it shall report its recommendations to the establishing agency where such report is consistent with the original charge to the committee and serves the best interests of the University and the Santa Barbara campus. If a committee desires advice or approval of an action, it may consult the agency that established it. [See Senate Bylaw 40C]
  3. Authority to Report.

    Councils and committees of the Division normally report to the Faculty Legislature, but they may report concurrently to the Senate Assembly. A Divisional council or committee may report to any other Divisional or Senate council or committee. Each such council/committee shall explain its procedures and policies at the request of the Division, its Faculty Legislature, or the Senate Assembly. [Senate Bylaw 40B]
  4. Right to a Hearing.

    In accordance with the Standing Orders of The Regents each member of the Division has the privilege of a hearing by the appropriate council(s) or committee(s) of the Division on any matter relating to personal, departmental, or University welfare. In the interpretation of this provision the Committee on Privilege and Tenure shall determine its own jurisdiction subject to the Bylaws of the Academic Senate. The jurisdiction of other councils or committees shall be determined by the Committee on Rules, Jurisdiction and Elections, subject to appeal to the Faculty Legislature. (Am 30 May 02)
  5. Selection of Committees.

    Unless otherwise specified, the Divisional Committee on Committees shall select the chair, vice chair, and members of all standing and special councils and committees of the Division, and the faculty representative to the Executive Committee of the Legislative Council of the Associated Students.
  6. Composition of Committees.

    Each member of a council or committee of the Division must be a member of the Division. Except as otherwise provided in these Bylaws, councils and committees may be constituted of any combination of ex officio, elected, or appointed members. Ex officio members may not vote but otherwise exercise the same powers as other members, unless limitations are imposed when the committee is established. Non-Senate academic representatives may be appointed by the Committee on Committees and student representatives may be appointed by the Associated Students and the Graduate Students Association, as indicated in the Bylaws governing each council and committee. Representatives may not vote, but they, as well as ex officio members, may have their opinions recorded separately in the record of the meetings. Members of systemwide committees are normally appointed as members of the corresponding divisional committees. If any member of a systemwide committee has not been appointed as a regular member of the corresponding divisional committee, he or she shall automatically be appointed as an ex officio member. [See Senate Legislative Ruling U12.75, Appendix II] (Am 30 May 02; Am 23 Oct 03)
  7. Term of Members of Standing Councils, Committees, and Faculties.

    Unless otherwise specified, each member serves from September 1 through August 31 of the following year, or from the date of appointment in the case of a replacement.
  8. Tenure of Special and Ad Hoc Committees.

    The tenure of a special or an ad hoc committee extends until the committee has been discharged by the agency that established it.
  9. Consultants to Committees.

    A committee may co-opt ad hoc non-voting consultants; however, the appointment of consultants in matters referred to the committee by the President, the Chancellor, or other administrative officer is subject to his/her approval. [See Senate Legislative Ruling U12.75, Appendix II]
  10. Due Process by Councils and Committees Considering Petitions of Students.

    In order to ensure due process, a committee to which a student petition is referred [See Bylaw 185.A8] shall provide a fair proceeding for the student as determined by the Chair of the Division. [See Divisional Regulation 25, and Appendix V for procedures dealing with student appeals] (En 14 Apr 77; Am 22 Apr 99)
  11. Conflict of Interest.

    Members of divisional councils, committees, sub-committees, and work groups (hereafter all referred to as “committee”) must be aware that professional judgments made in committee work may be compromised or may appear to be compromised by a conflict of interest. Any member of a committee who thinks they have a conflict of interest must inform the Chair (or the Vice-Chair if there is a potential conflict of interest on the part of the Chair) thereof. Any member of a committee who thinks another member has a conflict of interest should inform the Chair (or Vice-Chair) thereof. The Chair (or Vice-Chair) then discusses the issue with the member with the potential conflict. The member with the potential conflict may choose to limit their participation up to and including full recusal. Any party may consult the Divisional Chair (or Vice-Chair) for advice. In the absence of agreement between the member and the Chair (or Vice-Chair) on the appropriate actions, the Chair (or Vice-Chair) shall inform the Divisional Chair (or Vice-Chair), who shall make the final determination as to what actions are appropriate. (En 7 Jun 18)