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University of California Santa Barbara

75. Graduate Council

  1. Purpose.

    To set standards for and policy on graduate education; to ensure the viability and quality of graduate programs, and to provide advice and consent on all matters of policy, planning, programs, and practice that impact the quality and diversity of UCSB’s graduate students and their educational experience.
  2. Membership.

    Members are selected to ensure appropriate representation of the graduate curricula offered by departments, colleges, schools and interdepartmental programs at Santa Barbara, with representation based on the apportionment of the Faculty Legislature as much as possible. The Council consists of fifteen (15) Senate members with vote, appointed by the Committee on Committees. The Dean of the Graduate Division serves ex officio. In addition there is one graduate student representative appointed by the Graduate Student Association. Additional graduate student representatives may be appointed to the standing committees. The Chair and Vice Chair are designated by the Committee on Committees. One member is appointed to the Coordinating Committee on Graduate Affairs by the Committee on Committees. The Chair is a member of the Executive Council.
  3. Organization.

    The Graduate Council consists of four standing committees, and any number of ad hoc committees. In addition, the Council Chair, in consultation with the membership, can appoint any number of individuals or ad hoc committees in response to Administrative or joint Administrative/Senate Committee needs, and within the Council’s purview. In so doing, the Chair may consult with the Committee on Committees. Individuals may be appointed from the general Senate membership as necessary. Members so appointed report to the Council. Membership of the standing committees is selected from the Council members by the Council Chair. The Chairs of the standing committees are appointed by the Committee on Committees in consultation with the Council Chair and Vice Chair. The Council and the subcommittees may invite consultants and guests to meetings as deemed appropriate. The subcommittees are as follows:
    1. Executive Committee, consisting of the Council Chair, Vice Chair, Chairs of the standing subcommittees and the Coordinating Committee on Graduate Affairs Representative, if different;
    2. Committee on Program Review, consisting of a Chair and five (5) Council members;
    3. Committee on Graduate Funding and Fellowships, consisting of a chair and four (4) Council members;
    4. Student Affairs Committee, consisting of a Chair, two (2) Council members and one graduate student representative. The Vice Chancellor for Student Affairs serves ex officio. (Am 22 Apr 04)
  4. Duties.

    The Council:
    1. makes policy for graduate education at UCSB and discharges duties in accordance with the stipulations of Senate Bylaw 330.
    2. makes recommendations to the Senate Coordinating Committee on Graduate Affairs, subject to approval by the Santa Barbara Faculty Legislature, concerning new programs for existing higher degrees and the establishment of new higher degrees.
    3. except as in 110.D2, authorizes, supervises and regulates all graduate courses and graduate programs of instruction except such courses and programs as have been exempted by action of the Regents. In discharging this duty the Council shall maintain liaison with the Undergraduate Council.
    4. periodically reviews and evaluates all graduate programs of study in coordination with the Undergraduate Council and the Program Review Panel.* In addition to working with the Program Review Panel process, the Council has authority to conduct special or unusual reviews of any aspect of graduate programs or training. If the Graduate Council judges after a review of a graduate program that it should be discontinued, it initiates proposals to that effect, according to established procedures.
    5. approves, on behalf of the Division, the award of higher degrees, authorizing such minor suspensions of the regulations as are advisable.
    6. develops a Senate position on the allocation of Graduate Division graduate student support funds and recommends the award of all fellowships and graduate scholarships and prizes. Annually, determines the Outstanding Teaching Assistant Award.
    7. advises the Council on Planning and Budget on budgetary issues related to graduate education, and the Council on Research and Instructional Resources on research, Library, technical and instructional needs for graduate education.
    8. considers any graduate student policy issue or relevant aspect of student affairs insofar as these have educational implications or may affect the academic quality of the institution; advises the Graduate Division and the Chancellor on any such issue. In carrying out this function, the Council shall coordinate with the Undergraduate Council.
    9. consistent with Senate Bylaws 20 and 330C, the Graduate Council may delegate to the Dean of the Graduate Division routine administrative decisions related to the regulations and policies of the Graduate Council and other matters to its committees or executive officers [See Divisional Regulation 250A]. The Graduate Council will monitor and review these delegated decisions on an annual basis, and revise its delegation guidelines accordingly. (Am 22 Apr 99; Am 2 Nov 00)

*The Graduate Council delegates to the program Review Panel the conduct of regular, periodic program reviews. The original delegation is recorded in a memorandum, dated March 5, 1982, from Vice Chancellor Robert Michaelson, and is included as Appendix VI in this Manual. The guidelines for the conduct of reviews are approved by both the Graduate Council and the Administration. The delegation and guidelines are subject to review by the Graduate Council. (Am 30 May 02)