Menu Menu
Academic Senate
Menu Academic Senate
Menu UCSB - Senate
Menu University of California Santa Barbara
Menu Menu
University of California Santa Barbara

195. Elections

  1. General Provisions.

    Subject to further provisions of this Bylaw, all elections in the Division and its agencies are by mail or electronic ballot and are conducted by the appropriate secretary under such supervision as the agency determines.
  2. Initial Elections.

    In any newly established agency of the Division, initial elections occur immediately following such establishment, and each person elected assumes office as soon as his/her election has been certified by the appropriate secretary. If such a person is elected to an initial term of four months or less, he/she remains in office until the end of the term of office next following. Subsequent elections are held at a time determined by the appropriate agency. [See 30B]
  3. Assumption of Office.

    Unless otherwise specified, the term of office of each person elected in the Division or any of its agencies begins on the first of September following his/her election, but the length of his/her term is determined by the appropriate electors. [See Senate Bylaw 30A]
  4. Annual Divisional Elections.

    The annual election of the Committee on Committees, Representatives in the Senate Assembly, and Divisional Officers occurs during the first week in March.
  5. Elections.

    Elections in the Division and its agencies are conducted as follows [See paragraph A] (Am 31 Oct 02):
    1. Notice of Election: At least 30 days before the election the appropriate secretary transmits a notice of election to each voter. (Am 31 Oct 02)
    2. Nominations: Nominations must be filed with the appropriate secretary within 15 days following the notice of election. Each nomination must be endorsed by five voters and must contain certification of acceptance by the nominee. (Am 1 Jun 00; Am 31 Oct 02)
    3. Ballots: At least ten days before the election, the Academic Senate office transmits to each voter an alphabetically arranged ballot listing all persons nominated and notifies the voter to submit his/her ballot to the Academic Senate office by the date of the election. (Am 31 Oct 02)
      1. If election is by mail ballot, each voter receives a plain envelope for enclosing his/her marked ballot and a further envelope addressed to the secretary to be used for the return of the sealed ballot. The envelope addressed to the secretary must have a space for the signature of the voter. Mail ballots lacking this validating signature are void. (Am 31 Oct 02)
      2. If the election is by electronic means, each voter receives access to a secure, web-based, voting system maintained by the Senate office. The system shall be designed to separate each ballot from the voter who cast it, so that it is impossible to learn how anyone voted. The system shall be designed so that once a vote has been cast, neither the voter nor anyone with access to the system will be able to change the vote. The system shall be designed to allow reading the results only after the date of the election. In case a voter submits both an electronic and a paper ballot, the electronic ballot takes precedence and the paper ballot will be destroyed prior to the count. (En 31 Oct 02)
      3. In the first election in which electronic voting is used, eligible voters will be given the opportunity to vote either by electronic means or by mail. In subsequent elections, the Chair of the Senate, in consultation with the Committee on Rules, Jurisdiction, and Elections, shall have discretion to decide whether the election will be conducted by mail, by electronic means, or by both means. (En 31 Oct 02)
    4. Counting the Ballots: The appropriate secretary shall deliver the ballots received by him/her to the agency authorized to count the ballots and to certify the results to the appropriate body. In the Division this agency is the Committee on Rules, Jurisdiction and Elections.
    5. Number of Votes Required for Election: Candidates receiving the highest number of votes are elected. In the case of a tie vote, a second ballot, listing the candidates' names alphabetically, is transmitted to each voter. (Am 1 Jun 00; Am 31 Oct 02)
    6. Balloting in the Event of Single Nominees: In case there are no more nominees than vacancies, the ballot described in subparagraph (3) above is omitted and at the next regular meeting of the body concerned, either a single ballot is cast by the appropriate secretary or further nominations may be made from the floor. If further nominations are made, a ballot is then conducted during the succeeding ten-day period according to the provisions of subparagraph (3) above. Agencies of the Division are not required to meet for election only. Instead, the persons nominated are declared elected until the next regular meeting of the agency, when their election may be confirmed, or other persons nominated from the floor and a ballot conducted as described herein.

    (Am 26 May 77; Am 31 Oct 02)

  6. Replacing Persons Resigning or Otherwise Unable to Complete Their Terms of Office.

    If an officer of the Division, a member of the Committee on Committees, or a Divisional Representative to the Assembly is unable to complete a term, the Committee on Committees appoints a replacement to fill the remainder of the unexpired term. (Am 1 Jun 00)