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University of California Santa Barbara

Section 2: Grades and Credit (Regs. 20-40)

20.

Except as provided in Divisional Regulation 36, the work of all students in the Santa Barbara Division shall be reported in terms of the following grades:
  1.  
  2. Undergraduate Courses
    • A (excellent)
    • B (good)
    • C (adequate)
    • D (barely passing)
    • F (not passing)
    • P (passed)
    • NP (not passed)
    • I (incomplete)
    • IP (in progress)
    • W (withdrawal)
    Graduate Courses
    • A (excellent)
    • B (good)
    • C (adequate)
    • D (barely passing)
    • F (not passing)
    • S (satisfactory)
    • U (unsatisfactory)
    • I (incomplete)
    • IP (in progress)
    • NG (no grade)
    • NR (no report)

    The grades A, B, C, D may be modified by plus (+) or minus (-) suffixes. Grade points per unit shall be assigned by the Registrar as follows: A--4, B--3, C--2, D--1, F, I, IP, P, NP, S, U -- none. Units, but not grade points, are assigned by a P or an S grade; however, the units awarded shall not be counted in computing grade-point averages. Minus grades carry three-tenths grade point less per unit and plus grades (excluding A+) three-tenths grade point more per unit than unsuffixed grades. The grade A+ carries 4.0 grade points per unit, the same as for an unsuffixed A; but when A+ is reported it represents extraordinary achievement [see, also, Regulation 36(A)]. (Am 14 Apr 77; Sen Assy 24 May 90, AM 7 Nov 96; Am 28 Jan 99)

    Undergraduate students with less than a C average (2.0) are subject to academic probation and are not eligible to graduate. [See Divisional Regulation 45(A) and Senate Regulation 634, which is the same as Divisional Regulations, Chapter I, Regulation 77].

  3. All grades except I and IP are final when filed by an instructor in his/her end-of-term course report, subject to the provisions of Regulation 25. However, an instructor may report a correction of a recorded course grade at any time if a clerical or procedural error has been made; furthermore, an instructor may report to the Registrar an altered course grade based on suitable and appropriate re-evaluation of a student's performance within the next term following that in which the original grade was received, subject to the following restrictions [see, also, Divisional Legislative Ruling 2.69, Appendix II]:
    1. The basis for change is found in the work previously accomplished in the course in question by the student as a part of his/her regular participation in class activities.
    2. The change in the student's grade will not create inequities to others whose grades are fixed.
    3. No term grade, except I, may be revised by re-examination.
    4. No change from letter grade to Passed/Not Passed basis or the converse will be allowed. A grade may be changed to an I only with the approval of the dean, and the change is subject to the conditions of 20(D)(1). (Am 24 May 78)
  4. Repetition of undergraduate courses not authorized by the appropriate Committee on Courses to be taken more than once for credit is subject to the following conditions:
    1. A student may repeat only those courses in which he/she received a grade of C-, D+, D, D-, F, NP or W. Such courses may be repeated on a Passed/Not Passed basis if the course is so offered. In no case, however, shall an NP grade replace an earlier letter grade in the computation of the grade-point average. Courses in which an NP has been received may be repeated on a letter-grade basis, if the course is so offered. (Am 20 May 82; Sen Assy 24 May 90)
    2. Repetition of a course more than once requires approval by the appropriate dean in all instances.
    3. Degree credit for a course will be given only once, but the grade assigned at each enrollment shall be permanently recorded.
    4. In computing the grade-point average of an undergraduate who repeats courses in which he/she received a C-, D+, D, D-, or F, only the most recently earned grades and grade points shall be used for the first 16 units repeated. Units earned in only one of these attempts may be counted toward satisfaction of graduation requirements. In the case of additional repetitions, the grade-point average shall be based on all grades assigned and total units attempted, except for this first 16 units. (Am 20 May 82; Acad Cncl 14 Jul 82)
    1. The grade Incomplete (I) may be assigned when a student's work is of passing quality [as defined in Divisional Regulation 20 and 35], but is incomplete. The notation No Grade (NG) will be assigned to graduate students when a grade is not turned in for the student. The notation No Record (NR) will be assigned to graduate students when a course report is not turned in for a class. An I grade may be placed on a student's record only if the completed "request for an I Grade" form, with the necessary processing fee paid, is on file in the Registrar's Office, signed by the instructor, and indicating the reason for assigning the I grade, the student's grade to that point, the nature of the course work to be completed, the percentage of the final grade to be based on that work, and the deadline, if any, for submitting the work. Copies will be sent to the student, the instructor, the department chair, and the dean. In the absence of the form, an F or NP grade shall be recorded by the Registrar when an I is reported for a student.

      A student is entitled to have the grade of Incomplete, or No Grade or No Record notations in the case of graduate students, replaced by a passing grade as determined by the instructor concerned, and to receive unit credit and appropriate grade points upon satisfactory completion of the work of the course by the end of the term following the term in which the NG or NR notations, or the I grade was reported, whether or not the student is registered or the course is offered. Unless the work is completed and a grade reported to the Registrar; by the deadline, the I, NG, or NR shall be changed automatically to an F, NP, or U as appropriate. If the instructor is unavailable, the chairperson of the department in which the course was offered is authorized to supervise the completion of the work and to make the appropriate grade change. The chairperson of the department in which the course was offered also has authority to extend the deadline for completion in the event of unusual circumstances that would clearly impose an unfair hardship on the student if the original deadline were maintained. A copy of each authorization of extension of deadline will be sent to the dean. (79; Am 7 Nov 96; Am 28 Jan 99)

    2. In the calculation of an undergraduate student's grade-point average, the grade Incomplete (I) is disregarded, except as provided in Senate Regulation 634 [see Divisional Regulations, Chapter I, Regulation 7779; Am 7 Nov 96].
    3. An I grade on the student's record at the time of graduation in a course not necessary for the fulfillment of degree requirements may be removed only up to the end of the fifth week of the term following the date of graduation. If not removed, it will not be changed to an F, NP, or U, but will remain an I permanently. At the time of graduation, an I grade in a course taken for a letter grade must be utilized in the computation of the grade-point average, in accordance with Senate Regulation 634 [see Divisional Regulations, Chapter I, Regulation 7779; Am 7 Nov 96].
  5. The grade IP (in progress) may be assigned provisionally in each but the last term of a course sequence extending over more than one term, provided that the course sequence has been approved for such grading by the Executive Committee of the appropriate college or school and the Committee on Undergraduate Courses or the Graduate Council. In the last term the letter grades assigned in accordance with Divisional Regulation 20(A) replace such provisional grades. (Am 24 May 79; Sen Assy 20 Nov 79; Am 7 Nov 96)
  6. The W grade will be assigned when an undergraduate student withdraws from the University or drops a course after the period for change of program established by the Executive Committee of the college or school [see Divisional Legislative Ruling 1.93.A, Appendix II] in which the student is enrolled. Only the Registrar may assign a W and it will be assigned to the student for each course affected. Courses in which a W has been entered on the student's transcript will be disregarded in determining a student's grade-point average and will not be considered as courses attempted in assessing the student's satisfaction of Senate Regulation 634 [see Divisional Regulations, Chapter I, Regulation 77] for graduation [see Divisional Regulation 20(A)]. (Am 24 May 90, Sen Assy 79; Am 7 Nov 96)

25. Contested Grades in the Santa Barbara Division

The term grade assigned to an individual student or, in the College of Creative Studies the number of units assigned, may be appealed on the grounds that the grade (or the number of units) was based on an evaluation of the student's work by criteria that were not clearly and directly related to student's performance in the course for which the grade was assigned. [See Appendix V for appeal procedure] (Am 22 Apr 99)

30.

  1. With the approval of the departments concerned, individual study and research, or other individual graduate work undertaken by a graduate student may be evaluated by means of the grades Satisfactory or Unsatisfactory.
  2. The grade S shall denote work of quality that would otherwise be awarded the grade B [not B-] or better. No credit will be allowed for work graded U. Courses graded S or U are disregarded in computing the grade-point average. (Am 7 Nov 96)
  3. Departments may offer graduate courses on an S/U only basis with the approval of the Graduate Council.
  4. With the approval of the Graduate Council, departments may designate certain graduate courses in addition to those noted in (A) above as available to the student on a letter-grade or an S/U basis, or in the case of undergraduate students admitted to the course, Passed/Not Passed.
  5. With the approval of the Graduate Council, departments may designate certain graduate courses as available on an S/U basis to students not majoring in or otherwise concentrating on the subject matter in question, providing the students have the approval of their Graduate Advisors.

35.

A student in good standing may undertake courses on a Passed/Not Passed basis subject to the following limitations and to such additional limitations as may be adopted by the Faculties of the various colleges and schools. Subject to the same limitations , a student on probation may elect the Passed/Not Passed option only in those courses offered exclusively on a Passed/Not Passed basis. The grade P will be awarded only for work which would otherwise receive a grade of C [not C-] or better. [In the College of Creative Studies these grades are governed by Divisional Regulation 36; see, also, Senate Legislative Ruling 3.67.B, Appendix II]

  1. At the time the degree is awarded, students enrolled in a Bachelor's program may receive graduation credit for courses graded P which were undertaken and passed on the UCSB campus [see Divisional Regulation 20(A)], subject only to:
    1. the limitation that at least 120 units taken in residence must be taken on a letter-grade basis as part of the requirements for graduation, or
    2. the limitation that a minimum of two-thirds of the units taken in residence at UCSB must be taken on a letter-grade basis as part of the requirement for graduation.
  2. A department may, after securing approval of the Undergraduate Council; and the Executive Committee of the appropriate college or school [see Divisional Legislative Ruling 1.93.A, Appendix II], designate which "major" courses may be taken on a Passed/Not Passed basis, with a maximum of eight such units being allowed per student [see, also, Divisional Legislative Ruling 3.74 and Divisional Committee on Undergraduate Courses Ruling 3.70, Appendix III]. However, in the Art Department, the "student's major" is understood to refer to either Art History or to a studio emphasis, so that art majors with a major in Art History may take required studio courses on a Passed/Not Passed basis, and conversely art majors with an emphasis in studio may take required art history courses on a Passed/Not Passed basis (up to a maximum of eight units).
  3. Units earned on a Passed/Not Passed basis count toward the degree requirements but the course is disregarded in computing the student's grade-point average. If a student earns more than eight units of NP grades in any one term, or more than 20 units of NP grades in all terms of University enrollment combined, the Faculty or its agents may prohibit or restrict for any specified period of time his or her further exercise of the P/NP option. In the case of repeated courses in which an NP grade was earned for the first attempt, the original NP grade will be ignored in the determination of the 20 units total.
  4. Undergraduate courses may be offered on a Passed/Not Passed only basis with the approval of the Undergraduate Council and the Executive Committee of the appropriate college or school [CC 23 July 80; see Divisional Legislative Ruling 1.93.A, Appendix II]
  5. Election of the Passed/Not Passed option must be indicated when programs are filed. On approval by petition prior to the end of the seventh week of instruction, a student may change a Passed/Not Passed enrollment to an enrollment under the letter-grade system (A-F), and vice versa [see, however, Divisional Legislative Ruling 1.75, Appendix II]. Class enrollment lists distributed by the Registrar; prior to the assignment of term grades shall not indicate Passed/Not Passed enrollments. (Am 10 Oct 85)
  6. Any University Extension courses under the jurisdiction of the Santa Barbara Division may be taken on a Passed/Not Passed basis with the approval of the instructor and the department concerned, and subject to such further conditions as the Divisional Committee on Extended and International Education may impose. Note Senate Regulation 812 regarding enrollment in University Extension while a resident student. (CC 23 Jul 80)

36.

Grade points as well as unit credit earned in concurrent enrollment courses taken through UCSB Extension will be counted in computing the grade-point average of subsequently admitted or readmitted students. (En 2 Nov 00)

38.

The work of each student in the College of Creative Studies shall be evaluated as follows:

  1. Courses taken in the College are to be reported in terms of Passed/No Record. The grade Passed shall be strictly reserved for work of satisfactory quality. For each course in which he/she earns a grade of Passed the student shall receive from one to six units of credit, as determined by the instructor of the course. Courses for which the grade of Passed is inappropriate are removed from the student's record. (Approved May 75 as a three-year experiment. Approved without restriction 28 Mar 79.) [See, also, Divisional Legislative Ruling 1.77, Appendix II]
  2. Courses taken outside the College of Creative Studies shall be reported as provided in Regulation 20.

40. (Senate Regulation 620)

Credit by examination may be earned only in accordance with general policies established by the appropriate committee on courses in each Division. The deans of the several schools and colleges shall have the power to approve or reject any application for the examination. [See, also, Divisional Committee on Undergraduate Courses Ruling 4.70, Appendix III]