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University of California Santa Barbara

Chapter III: Graduate Students

Section 1: General Provisions (Regs. 250-280)

250. Implementation of Graduate Regulations

  1. Consonant with the Code of the Academic Senate, and subject to review by the Santa Barbara Division and by the Senate Coordinating Committee on Graduate Affairs, the Graduate Council is directed to implement the regulations governing graduate study, higher degrees, and teaching credentials. To this end, it may delegate portions of its authority to its committees or executive officers.
  2. With the advice and consent of the Graduate Council, each department may adopt rules and requirements in addition to the University minimum for graduate degrees. (Am 7 Nov 96)
  3. In individual instances, the Graduate Council may recommend to the Santa Barbara Division of the Senate the award of degrees or certificates under suspension of the regulations. [Divisional Bylaw 110(B)(5)] (Am 7 Nov 96)
  4. Annually, the Graduate Council shall report to the Santa Barbara Division concerning its exercise of the responsibilities set forth above.

255. Formal Procedures for Higher Degrees

To earn a higher degree from the Santa Barbara Division a student must:

  1. be admitted to the Graduate Division,
  2. at the appropriate stage in his or her graduate study, formally apply for and be officially advanced to candidacy,
  3. successfully undertake all comprehensive and qualifying examinations and other requirements designed to test command of the subject and ability to contribute to its advancement, and
  4. be formally recommended for the degree. (Am 7 Nov 96)

260. Admission to Graduate Status

Persons holding a baccalaureate degree, or equivalent, from a reputable institution authorized by law to confer the degree, and maintaining standards for the degree accepted by the Graduate Council concerned as equivalent to that of the University of California, may be admitted as graduate students, provided that the official credentials presented show that the scholarship requirements imposed by the Council of the Graduate Division concerned are satisfied. Applicants whose purpose is to become candidates for a second Bachelor's degree will, however, not be admitted as graduate students.

Eligibility for admission to the Graduate Division is determined by the promise of success in graduate study, based on a number of indicators including the previous college record in one or more institutions whose standards are equivalent to those of the University of California, letters of recommendation, and in many departments the results of the Graduate Record Examination. (Am 7 Nov 96)

265. Preparation Required for Graduate Students

No graduate student may be advanced to candidacy for a higher degree, be awarded a certificate, or be recommended for a teaching credential until all existing deficiencies in preparation have been removed. (Am 7 Nov 96)

270. Scholarship Requirements for Graduate Students

  1. Each graduate student must maintain the standards of scholarship established for his or her classification by the Graduate Council.
  2. A Graduate student whose scholarship or whose progress toward the degree is unsatisfactory is subject to dismissal by the Dean of the Graduate Division in consultation with the department concerned. Disqualification is at the discretion of the Dean of the Graduate Division. (Am 7 Nov 96)

275. Minimum Program and Residence

  1. To maintain graduate standing when not officially on leave of absence, a student not a candidate for a degree must be registered and enrolled in at least one regularly authorized course in each regular term.
  2. Graduate students validate residence through programs of instruction, research, or study approved by the Graduate Council. [See also Senate Regulation 684 and Divisional Regulation 300 (E)].
  3. To establish residence a graduate student must be registered and enrolled in courses of instruction, research, or study totaling or equivalent to at least four units of upper-division or graduate work during a regular term, or two units of such work in a summer session. In doctoral programs, however, no period of attendance of less than one quarter, except two consecutive six week Summer Sessions in the same summer, can be used to establish residence. (Am 7 Nov 96)

280. Graduate Study-List Requirements

  1. (Senate Regulation 698) All courses taken by graduate students shall be reported to the Registrar for record. In case of definite courses of study the report shall state the name of the officer of instruction giving the course, its credit value in units, and the fact of its completion or non-completion. No unrecorded work shall be considered as work leading to a degree.
  2. In each regular term or summer session the study plan of each student admitted to the Graduate Division (Santa Barbara) must be approved by the Dean of the Graduate Division, or his or her deputy.
  3. Except as authorized by the Graduate Council, no graduate student may earn credit for courses in his or her major in any regular term in excess of 12 units of strictly graduate work, or 16 units of upper-division work, or in excess of a proportionate combination of such courses which preserve these maxima.
  4. (Senate Regulation 702) Credit in summer session will be limited in proportion to the above on the basis of the length of the summer session relative to a regular academic term. (Am 7 Nov 96)

285. Grading

  1. The appropriate provisions of Divisional Regulations 20, 30, 50, and 55 shall apply in all graduate grading matters.
  2. Graduate students taking a lower division course may be graded "Passed" or "Not Passed." (Am 7 Nov 96)

Section 2: Requirements for the Master's Degree (Reg. 300-330)

300. General Provisions

  1. Time Limits

    Except as authorized by the Graduate Council, each candidate for a master's degree must satisfy all requirements for the degree within four years after admission to the master's program. (Am 7 Nov 96)
  2. Advancement to Candidacy

    1. A master's committee must be established prior to advancement to candidacy. For Plan I: Thesis, the master's committee is nominated by the department and appointed by, and responsible to, the Dean of the Graduate Division under policies established by the Graduate Council. This committee consists of at least three UC Academic Senate members with a tenure-track faculty member from the student’s major department serving as chair or co-chair. At least two members of every thesis committee must be tenure-track faculty. The majority of the members shall be from the student's UCSB major department. Recommendation of the appointment of additional members to the master’s committee is at the discretion of the department. These nominations must be approved by the Graduate Council Chair, who is authorized to grant exceptions to these policies when requested in writing by the departmental chair. For Plan II: Comprehensive Examination, the department appoints a master’s committee consisting of at least three faculty members, as described above for Plan I. For Plan II: Project, the department appoints a committee consisting of at least two UC Academic Senate members, with a tenure-track faculty member from the student’s UCSB major department serving as chair or co-chair. The duties of the master's committee include certifying that the candidate has fulfilled the requirements for the degree. (Am 23 Oct 86; Am 7 Nov 96; Am 4 Mar 99; Am 8 May 14; Am 7 Jun 18)
    2. At the beginning of the term in which a student is expected to complete the course requirements for the master's degree, the department must file with the Dean of the Graduate Division certification of the student's completion of requirements with the request for advancement to candidacy. Candidacy is approved by the Graduate Council. (Am 7 Nov 96)
  3. Foreign Language Requirements

    Subject to the approval of the Graduate Council each department may determine any foreign language requirement to be satisfied for the award of its master's degree(s). (Am 7 Nov 96)
  4. Scholarship Requirements

    Only courses in which a grade of A, B, C, or S was earned may be used to satisfy requirements for the master's degree. The minimum grade-point average required for the award of a master's degree is 3.0 in all graduate and upper division courses completed in graduate standing on any campus of the University. (Am 7 Nov 96)
  5. Residence Requirements

    Except for students subject to 310(C), the minimum residence requirement for a master's degree is three quarters during which the student must be enrolled in a program of courses, research, or study, the unit value of which satisfies the requirements of the Divisional Regulation 275(C). Two six-week summer sessions may be substituted for one of the required quarters. (Am 7 Nov 96)

305. Requirements for the Master of Arts (M.A.) and the Master of Science (M.S.)

  1. The provisions of Divisional Regulations 250 through 300 shall apply. Each department shall determine which of the two plans described below is to be required of each candidate for any master's degree it offers. (Am 7 Nov 96)
  2. Plan I: Thesis.

    Under this plan:
    1. At least 30 units of upper-division and graduate courses must be completed, including no fewer than 20 units in graduate courses in the major subject or in graduate courses related to that subject as approved by the departmental graduate advisor.
    2. A thesis is required, which must be approved by each member of the master's committee.
    3. The major department may require any examination deemed necessary to test the student's command of the field. (Am 7 Nov 96)
  3. Plan II: Comprehensive Examination or Project.

    Under this plan:
    1. At least 36 units of upper-division and graduate courses are required, including no fewer than 24 units in graduate courses in the major subject or in graduate courses related to that subject as approved by the departmental graduate advisor.
    2. The student must satisfactorily complete one of the following options:
      1. A comprehensive final examination set by the major department and administered by the master's committee. (Am 7 Nov 96)
      2. A project under the supervision of at least one ladder faculty member. Completion requires approval by the project committee. (Am 2 May 02; Am 7 Jun 18)
  4. Courses in Related Fields

    Subject to the fulfillment of course requirements of the major department, the student may elect upper-division or graduate courses in fields significantly related to the major subject.

310. Requirements for the Master of Fine Arts (M.F.A.)

  1. The provisions of Divisional Regulations 250 through 300 (E) shall apply.
  2. A minimum of 72 quarter units is required, 40 of which must be graduate studio courses and 12 of which must be upper division or graduate art history courses. (Am 12 Apr 73)
  3. The minimum residence requirement is six quarters. (Am 12 Apr 73)
  4. Completion of a project comprising a group of related works in the student's field of specialization and a paper justifying the selection and execution of his or her project in relation to its historical and philosophical background, both acceptable to the master's committee. (Am 7 Nov 96)

315. Requirements for the Master of Environmental Science and Management (M.E.S.M.)

  1. The provisions of Divisional Regulations 250 through 300 shall apply.
  2. Completion of a minimum of 72 quarter units of course work approved by the faculty of the School of Environmental Science and Management.
  3. Completion of a project report acceptable to the student's master's committee. (Am 7 Nov 96)

320. Requirements for the Master of Music Degree (M.M.)

  1. The provisions of Divisional Regulations 250 through 300 shall apply.
  2. Completion of a minimum of 72 quarter units of course work approved by the faculty of the Department of Music.
  3. Completion of two major performances acceptable to the student's master's committee. (Am 1 Jun 95; Am 7 Nov 96)

325. Requirements for the Master of Education (M.Ed.)

  1. The provisions of Divisional Regulations 250 through 300 shall apply.
  2. Completion of a minimum of 36 upper division and graduate level course work of which a minimum of 24 units must be at the graduate level.
  3. Completion of a comprehensive examination, or project acceptable to the student's master's committee. (Am 7 Nov 96; Conf Am 10 Mar 00)

330. Requirements for the Master of Technology Management (M.T.M.)

  1. The provisions of Divisional Regulations 250 through 300 shall apply.
  2. Completion of a minimum of 42 quarter units of course work approved by the faculty of the Technology Management Program.
  3. Completion of an integrative capstone project acceptable to the student’s master’s committee.

Section 3: Candidate in Philosophy Degree (Reg 345)

345. Requirements for the Candidate in Philosophy Degree

  1. The Candidate in Philosophy degree (C. Phil.) is an interim (non-terminal) degree. In those departments for whom the Graduate Council has approved and authorized its award, and upon a student's petition to the Graduate Division, the C. Phil. may be awarded immediately upon advancement to candidacy for the Ph.D. degree.
  2. Eligibility for the C. Phil. degree is limited to a period of seven years following advancement to candidacy for the Ph.D. degree; however, an application for the C. Phil. degree filed one year after advancement to candidacy, or later, must be approved by the Dean of the Graduate Division in consultation with the student's major department and doctoral committee.
  3. To ensure uniform criteria for the C. Phil. degree, the Graduate Council will periodically review departmental requirements for advancement to candidacy. (Am 7 Nov 96)

Section 4: Requirements for Doctoral Degrees (Reg 350-360)

350. General Provisions

  1. Time Limits

    1. Advancement to Candidacy Students are required to advance to doctoral candidacy within the department-proposed, Graduate Council approved number of calendar years from the time of admission to graduate standing, as specified in the Graduate Policies and Procedures Handbook. (Am 7 Nov 96; Am 24 Jan 02; Am 13 May 10)
    2. Degree Completion Each student in a doctoral program must satisfy all requirements for the degree within the department-proposed, Graduate Council approved number of calendar years after admission to graduate standing, as specified in the Graduate Policies and Procedures Handbook. (Am 7 Nov 96; Am 24 Jan 02; Am 13 May 10)
  2. Residence Requirements

    The minimum Residence Requirement for any doctoral degree is two years. Students in doctoral programs will spend at least six quarters in residence on the Santa Barbara campus pursuing a program of full-time study and research; three consecutive quarters of this residence must be completed in regular session before advancement to candidacy. (Am 4 Dec 69; Am 7 Nov 96)
  3. Foreign Language Requirements

    Subject to the approval of the Graduate Council, each department may set its own foreign language requirement for its degree. (Am 7 Nov 96)
  4. Doctoral Committee, Qualifying Examinations, and Advancement to Candidacy

    To be advanced to candidacy for a doctoral degree a student must:
    1. at the time of initial application have completed satisfactorily all preliminary requirements established by the major department and by the Graduate Council, including maintenance of a grade-point average not lower than 3.0 in all upper-division and graduate courses completed since admission to the Graduate Division. (Am 7 Nov 96)
    2. have passed such written examinations as required by the department and an oral qualifying examination conducted by a doctoral committee nominated by the department and appointed by, and responsible to, the Dean of the Graduate Division under policies established by the Graduate Council. This committee consists of at least three UC Academic Senate members with a tenure-track faculty member from the student’s major department serving as chair or co-chair. At least two members of every doctoral committee must be tenure-track faculty. The majority of the members shall be from the student's UCSB major department. Recommendation of the appointment of additional members to the doctoral committee is at the discretion of the department. These nominations must be approved by the Graduate Council Chair, who is authorized to grant exceptions to these policies when requested in writing by the departmental chair.(Am 11 June 70; 23 Oct 86; Am 7 Nov 96; Am 4 Mar 99; Am 8 May 14)
    3. formally request to be advanced to candidacy after successful completion of all qualifying examinations, as certified to the Graduate Council by the Dean of the Graduate Division. Advancement to candidacy is granted by the Graduate Council. (Am 7 Nov 96)

355. Requirements for the Doctor of Philosophy (Ph.D.)

  1. The provisions of Divisional Regulations 250 - 280, and 350 shall apply;
  2. Dissertation

    Each candidate for the Ph.D. degree must present a dissertation demonstrating the ability to contribute significantly and independently to the major field. The candidate's doctoral committee guides the student in this work and judges the merit of the completed dissertation. Approval of this dissertation by each member of the doctoral committee is required for the degree. (Am 7 Nov 96)
  3. Dissertation Defense

    Each department shall determine whether a public defense of the dissertation will be required of its Ph.D. candidates. If such a defense is required, it may be waived only with the unanimous consent of the candidate's doctoral committee and the approval of the Graduate Council. If a defense is optional, it may be waived with the unanimous consent of the doctoral committee and the approval of the department chair. (Am 7 Nov 96)

360. Requirements for the Doctor of Musical Arts (D.M.A.)

  1. The provisions of Divisional Regulations 250 - 280, and 350 shall apply.
  2. Completion of two full length recitals, a major performance, and a written document that demonstrates evidence of scholarly research, all judged satisfactory by the doctoral committee. The document is filed according to Graduate Council-approved policy. (Am 1 Jun 95; Am 7 Nov 96)

Section 5: Requirements for Teaching Credentials (Reg 400)

400. Recommendations for Teaching and Pupil Personnel Service Credentials

Under the general authority of the Graduate Council the recommendations of the Graduate School of Education to appropriate credentialing agencies for issuance of a teaching credential will be made upon successful completion of the following conditions:

  1. completion of an approved curriculum in the Graduate School of Education,
  2. maintenance of a minimum grade-point average of 3.0 in all upper-division and graduate courses for elementary, secondary, junior college, and pupil personnel service credential candidates, (Am 22 Apr 99)
  3. successful demonstration of teaching competency in the student-teaching program or other supervised experience,
  4. completion of three terms in residence (or the equivalent), at least one of which must be part of a regular academic year. (Am 7 Nov 96)

Section 6: Certification Programs (Regs 500-525)

500.(Rep.2/1/01)

510.(Rep.2/1/01)

520. Graduate Certificate in Management Practice (En 4 Jun 98)

To be eligible to receive the Graduate Certificate in management Practice, as student shall have:

  1. been admitted to graduate standing by the Graduate Division,
  2. completed a minimum of three quarters in full-time resident study at the University of California, Santa Barbara,
  3. completed, with a grade-point average of at least 3.0, the Graduate Council-approved program comprised of regular upper division (100 and/or graduate [200]) level courses. Courses counted in satisfaction of the requirements for this Certificate may not be applied for credit towards any other degree or certificate program.

The Certificate shall have the following form:

UNIVERSITY OF CALIFORNIA Certificate of Completion of the GRADUATE MANAGEMENT PRACTICE PROGRAM By authority of the Graduate Council of the Academic Senate

______________(Name) has been awarded this Graduate Certificate in Management Practice upon the recommendation of the faculty of the curriculum and the Graduate Division at the University of California, Santa Barbara.

Dated_________________

______________________________ Dean of the Graduate Division

______________________________ Chancellor at the University of California, Santa Barbara

______________________________ President of the University

525. Certificate in College and University Teaching (En 3 Jun 99)

To be eligible to receive the Certificate in College and University Teaching, a student shall have:

  1. been admitted to graduate standing by the Graduate Division,
  2. completed a minimum of three quarters in full-time resident study at the University of California, Santa Barbara,
  3. completed, with a grade-point average of at least 3.0, the Graduate Council-approved courses for the certificate curriculum, and a teaching portfolio documenting, to the satisfaction of the CCUT Advisory Committee, completion of the training and professional experience requirements of the Certificate.

The Certificate shall have the following form:

UNIVERSITY OF CALIFORNIA Certificate of Completion of the GRADUATE PROGRAM IN COLLEGE & UNIVERSITY TEACHING By authority of the Graduate Council of the Academic Senate

_________________ (Name) has been awarded this Certificate in College and University Teaching Upon the recommendation of the CCUT Advisory Committee and The Graduate Division at the University of California, Santa Barbara.

Dated_________________________

______________________________ Dean of the Graduate Division

______________________________ Chancellor at the University of California, Santa Barbara

______________________________ President of the University of California

Section 7: Posthumous Degrees (Reg 600)

600. Posthumous Graduate Degrees (En 28 Jan 2016)

  1. Posthumous Doctoral Degree

    A posthumous Doctoral degree may be awarded if a student, at the time of death, had completed all of the following:

    1. had advanced to candidacy;
    2. had completed at least 6 quarters in residence at UCSB;
    3. had attained a cumulative grade-point average of 3.00 or higher; and
    4. had completed a draft of the dissertation or conducted sufficient research, supported by verifiable evidence, to give reasonable expectation that s/he would have successfully completed the degree.

    The dissertation committee, in conjunction with the program’s director of graduate studies, must verify the student’s progress toward degree completion.

  2. Posthumous Master’s Degree

    A posthumous Master’s Degree may be awarded if a student, at the time of death, had completed all of the following:

    1. had completed at least 3 quarters in residence at UCSB;
    2. had attained a cumulative grade-point average of 3.00 or higher;
    3. had completed sufficient course work and participated in research or other creative endeavors related to the discipline; and
    4. the faculty of the department present evidence and agree that the student has completed sufficient work to be awarded a master’s degree.

    The master’s committee, in conjunction with the program’s director of graduate studies, must verify the student’s progress toward degree completion.

  3. Certificate of Progress

    If at the time of death, the conditions for award of a posthumous Doctoral or Master’s degree are not satisfied, a certificate indicating progress toward the degree may be awarded if the student:

    1. was enrolled for at least one complete quarter of work; and
    2. had attained a grade-point average of 3.00 or higher.