Doctoral Student Travel Grants FAQs
Doctoral students may receive two in-person travel grants, one of which may be used for international travel. If you received a travel grant for a virtual conference, you will still be eligible to receive up to two grants for in-person conferences.
Upon filing your dissertation, you would be considered finished and therefore unregistered. Applicants must be currently registered graduate students or students on an approved leave of absence.
As our funds are granted on a first-come first-served basis, only complete application packages are accepted.
Applicants must be invited or selected to present a paper, present research, perform or exhibit at a major professional conference or meeting.
In order to qualify for the Doctoral Student Travel Grant, you must submit your application 21 days before your date of travel. Applications submitted after the deadline, or after travel will not be accepted.
No, we do not accept incomplete applications. Most departments have another person appointed to sign when the department chair is away from the office, such as a Vice-Chair. Please ask your department’s Management Services Officer (MSO) about the possibility of an alternate signor.
Please provide the signature of your faculty advisor.
Please ask your departmental financial affairs officer to prepare a Travel Advance Request, using the account number provided on the award letter.
The application states that travel vouchers and original receipts must be submitted to the Academic Senate within 10 days. I won’t be back at UCSB for two weeks after the conference. Will I still be able to turn in my receipts for reimbursement?
Yes, you will still be able to turn in your receipts. The ten day deadline begins when you return to campus from your trip, not from the date of your conference.
Please submit your receipts, with a copy of your original award letter to the financial affairs officer in your department.